Assistant, Executive Administration

Job Description

Job Description

Looking to build your career with a company that values innovation , stability , and people ? Join our dedicated team as an Assistant, Executive Administration in Bridgeton, MO !

Since 1946, Hunter Engineering has been aligning cutting-edge technology with a strong commitment to quality. As a family-owned , American-made company, Hunter is the global leader in automotive service equipment, with our products used in over 130 countries by top vehicle manufacturers, tire companies, and service centers.

We’re proud to be recognized as a Best Places to Work finalist by the St. Louis Business Journal for five consecutive years (2022 – 2026) – a testament to our commitment to our people. Here, employees are supported, challenged, and take pride in their work. We offer exceptional benefits, a healthy work-life balance, and meaningful opportunities for professional growth.

If you’re ready to join a team that’s shaping the future of automotive service, read on.

As an Assistant, Executive Administration , you will serve as the primary point of contact and administrative owner for the CFO, VP of HR, VP of Operations, and Field Leadership. You will also cross-train to provide seamless backup coverage for other executives on the team. In addition to core executive support duties, this role plays a key part in supporting field recruiting, onboarding, and contractor readiness processes in close partnership with Talent Acquisition (TA), Regional Managers (RMs), and HR.

What You’ll Do:

Executive Assistant Support

• Organize executive, leadership, and department meetings; coordinate rooms, lunch orders, virtual links, agendas, materials, catering, and follow-up actions.
• Manage complex calendars, proactively resolving scheduling conflicts and prioritizing time based on business needs.
• Review, certify, and submit executive expense reports accurately and on time.
• Coordinate executive travel, including itineraries, bookings, and adjustments as plans change.
• Greet and coordinate logistics for visitors, candidates, or guests of the executive team as needed.
• Plan and support internal events, off-sites, and team recognition activities.
• Provide coverage planning for absences (own and peer EAs) to ensure no gap in executive support.
• Print, organize, and route contract and legal invoices as required.
• Identify opportunities to streamline administrative processes and improve service across supported functions.

Special Event/Trade Show Support

Support trade shows and company events, including registration, logistics, catering, and on-site coordination

Field Recruiting & Onboarding Support

• Partner with Regional Managers (RMs) and Talent Acquisition (TA) to support field recruiting activities, including job postings, requisition details, and sourcing alignment.
• Maintain ownership of candidate workflows within the Applicant Tracking System (ATS), ensuring accurate tracking, status updates, and reporting.
• Provide regular updates to RMs on candidate progress, pipeline, and required actions within the recruiting process in partnership with TA.
• Coordinate and support recruiting check-ins with Sales Leadership; capture insights and communicate updates or needs back to TA.
• Facilitate and manage pre-contracted processes, including background checks, credit checks, and drug screenings.
• Partner with HR to address and resolve any compliance alerts or issues related to background or drug screening results.
• Verify Independent Contractor (IC) data and ensure timely communication with internal support teams for processing.
• Initiate and manage candidate assessment results; communicate results to RMs in alignment with established benchmarks.
• Ensure clear and timely communication of credit approvals and onboarding readiness.
• Track candidates pending disposition in ATS and proactively communicate with RMs when action is required.
• Collaborate with TA to establish and maintain disciplined cadence and standards for candidate dispositioning.

Additional Responsibilities

• Own the tracking and processing of monthly field referral bonus programs, ensuring accuracy and timely completion.
• Manage vendor relationships (e.g., TerryBerry) related to field tenure and recognition programs.
• Support ongoing process improvement initiatives to enhance efficiency, compliance, and the overall candidate and contractor experience.
• Serve as a liaison across Field Leadership, HR, and TA to ensure alignment and effective communication.
• Collect and communicate new representative end-of-training feedback to relevant stakeholders.
• Provide administrative and project support for strategic initiatives and special assignments.
• Maintain confidentiality of sensitive employee, candidate, and business information always.
• Support ad hoc reporting requests (e.g., recruiting metrics, expense summaries, headcount trackers) for leadership.

What You’ll Bring:

• Associates degree required; bachelor’s degree preferred
• A minimum of 3 years of administrative support experience is required, with prior support to Senior Management preferred.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Access, Outlook) and Adobe Acrobat.
• Technical/analytical focus with attention to accuracy and quality of work.
• Responsible self-starter who is well organized.
• Ability to work independently as well as cooperatively within a team environment.
• Above-average written and verbal English communication skills.
• Ability to prioritize tasks effectively.
• Experience handling confidential data.

What We Offer:

• Industry-Leading Healthcare Coverage
• Profit-Sharing Plan with Safe Harbor Contribution
• Generous Paid Time Off & Holidays
• Paid Parental Leave
• Tuition Reimbursement Program
• Free Onsite Fitness & Recreation Center