Administrative Assistant

Administrative Assistant

Looking for an innovative organization and the opportunity to learn and grow professionally? We can help! We are seeking an Administrative Assistant to support the Logistical Support Services contract. This project will provide logistical support services for the U.S. Capitol Police. The primary place of performance shall be: 499 South Capitol St SW, Washington, D.C. 20003. This is a full-time position working 40 hours per week during normal business hours (6:00 to 18:00).

At Terrestris, we leverage technology to create better mission outcomes through better human performance. We form strong client and team relationships through transparency and strive to create an environment where our team can let their excellence shine through. By finding, developing, and incorporating new ideas, we provide memorable services. Rooted in the USMC values of honor, courage, and commitment, Terrestris seeks to deliver extraordinary value to the American people by helping the Government become more efficient and effective.

The Administrative Assistant will be a position under the Logistical Support Services contract. The Administrative Assistant is responsible for overseeing and managing complex logistics and mission support operations with the United States Capitol Police. This role requires a high level of expertise, leadership, and strategic thinking to ensure the seamless flow of information, equipment, supplies, and materials to support USCP missions. This position is contingent upon contract award.

You will:

• Assist in preparing procurement requests, travel orders, vouchers, training requests, requisitions, and reconcile purchase orders.
• Review reports, correspondence, and program analysis documents for accuracy, completeness, and supervisor approval.
• Explain reporting procedures and requirements to operating officials.
• Initiate development of new or revised administrative policies and procedures.
• Compile and distribute reports on program goals, budgets, staffing, and performance criteria.
• Prepare correspondence, charts, graphs, statistical data, presentations, and reports using office software.
• Control and maintain records, forms, mail, directives, publications, and information management systems.
• Respond to information requests, develop administrative reports, and compose correspondence independently.
• Make routine calculations, including cost estimates, production rates, staffing, and workload figures.
• Arrange staff meetings, reserve meeting rooms, prepare meeting minutes, and maintain the Division Manager's calendar.
• Monitor incoming correspondence, publications, regulations, and directives; escalate issues as appropriate.
• Evaluate and improve correspondence operations across subordinate offices.
• Perform other assigned duties, including emergency operations support when required.

You might be the professional we're looking for if you have:

• Highschool diploma or equivalent.
• Minimum of 5 years of progressive administrative experience in logistics management or related field.
• Demonstrated leadership skills with the ability to lead and motivate a team.
• Advanced analytical skills and the ability to make strategic decisions based on data.
• Excellent communication, negotiation, and interpersonal skills.
• Proficiency in logistics software, advanced knowledge of Microsoft Office suite, and data analysis tools.
• Ability to stand and walk for long periods and lift over 50lbs.
• Ability to pass a comprehensive background check & drug test.

We will be extra impressed if you have:

• Experience working in a federal government or law enforcement agency.
• Knowledge of federal regulations and guidelines related to logistics operations.
• Bachelor's Degree or higher.

We offer outstanding benefits including health, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category.

Terrestris is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. Applicants must be authorized to work in the U.S.

DILBERT 2018 Scott Adams. Used By permission of ANDREWS MCMEEL SYNDICATION. All rights reserved.