Scheduling Assistant

Job Title: Scheduling AssistantJob Description

The Scheduling Assistant provides vital administrative and scheduling support to ensure seamless operations within the Patient Staffing Office. This role involves coordinating staffing coverage, maintaining scheduling records, supporting timekeeping processes, and assisting with workforce scheduling activities. The assistant plays a key role in ensuring adequate staffing for the Patient Staffing Office, Emergency Department, Medical/Surgical, PIP, ICU, and other designated departments.

Responsibilities

• Coordinate staffing coverage for various departments.

• Communicate effectively with clinical staff and department leadership.

• Maintain accurate scheduling records.

• Support timekeeping processes.

• Assist with workforce scheduling activities.

• Handle a large volume of calls efficiently.

Essential Skills

• Strong customer service skills.

• Proficiency in scheduling appointments.

• Ability to handle a large volume of calls.

• Effective administrative support and scheduling coordination.

Additional Skills & Qualifications

• High School Diploma or GED required.

• No license necessary.

Work Environment

The position is based in a medical office, working 15 hours a week. The schedule includes every other weekend from 8am to 4pm, with a 30-minute unpaid lunch. On non-weekend weeks, the workdays are Tuesday and Wednesday from 8am to 4pm. During the first month, training will require working some weekdays with the weekday manager, as well as every other weekend to train with the weekend team.

Job Type & Location

This is a Contract position based out of Putnam, CT.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Putnam,CT.

Application Deadline

This position is anticipated to close on Oct 12, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.