Events Coordinator

Job Description

Job Description

This is a great opportunity to join a  Top Workplace, nonprofit organization, that truly cares about people! Join our team as an  Events Coordinator  and use your skills & experience to support our mission to help families and individuals affected by autism throughout the state!

The Events Coordinator supports the Events & Community Engagement Supervisor and the Development Team in the planning and execution of fundraising, community engagement, donor stewardship, and organizational events. This position handles event logistics, administrative coordination, and day-of activities while working collaboratively with staff, vendors, sponsors, volunteers, and community partners to create organized, welcoming, and mission-centered experiences. 

✨ Snapshot ✨

LOCATION: Hybrid (In-Office in Phoenix + Remote + Community/Networking)
PAY:  (Starting Range ) $23-$26/hour DOE + Participate in our Scheduled Raise Program
SCHEDULE: This is a full-time  position. Anticipated schedule is M-F 8:30am-4:30pm + occasional early mornings, evenings and weekends as needed,
BENEFITS: Comprehensive health package, PTO/PST, 12 paid holidays, 401(k), paid parental leave, and more!

Duties

Event Planning and Coordination  

• Assist the Events & Community Engagement Supervisor with planning, coordinating and executing fundraising, community, donor, and organizational events. 

• Coordinate event logistics, including venues, catering, rentals, supplies, registration, signage, and event materials. 

• Maintain event timelines, checklists, calendars, guest lists, and planning documents. 

• Communicate event details and logistical needs to vendors, volunteers, sponsors, attendees, and internal staff. 

• Support sponsorship fulfillment and help ensure sponsor benefits and recognition are delivered accurately. 

• Assist with event registration, program production, guest communications, volunteer assignments, and attendee experience. 

• Provide hands-on support during event setup, execution, and breakdown. 

• Collaborate with Development and Marketing staff on invitations, promotional materials, signage, and event communications. 

• Track event expenses, attendance, sponsorship information, and other event-related data. 

• Assist with post-event activities, including acknowledgments, surveys, documentation, and reporting. 

• Assist with 3rd party fundraising, awareness and outreach events by coordinating with outside entities.

• Assist with purchasing, tracking, and maintaining event merchandise, promotional items, and outreach materials. Manage inventory and merchandise storage areas.

• Prepare and pack materials and supplies for community outreach and third-party events. 

• Perform other event-related duties as assigned by the Events & Community Engagement Supervisor. 

Communications 

• Assist with social media monitoring related to event activities.

• Assist with obtaining photos, videos, quotes, stories and other event-related items.

Experience & Qualifications

• H.S Diploma or GED required; college degree preferred
• At least 1 year of professional event planning experience (preferably at a nonprofit)
• Fundraising experience a plus
• Must have the flexibility to work early mornings, evenings and weekends as needed
• Must be able to travel throughout Maricopa County as needed for job-related duties
• Proficient computer skills, including Microsoft Word, Excel, PowerPoint and Outlook + popular social media channels + other online systems/databases
• Successfully pass a fingerprint clearance check and other related hiring requirements

Perks

• A competitive salary + participate in our Schedule Raise Program up to 2x/year
• An excellent comprehensive health benefits package that includes health, dental and vision, employer contributions to your health savings account, company paid Short-Term/Long-Term Disability, and employer-paid basic life insurance and robust Wellness and Employee Assistance platform; 
• A 401K plan with up to 4% match after one year of service
• Generous paid sick time and PTO, and 12 Paid Holidays; and
• Paid Maternity/Paternity Leave.
• Student Loan Forgiveness: As a non-profit organization, your employment (when consistently working at least 30 hours a week) meets requirements under the Public Service Loan Forgiveness program (for student loan forgiveness). For more information you can visit -loans/forgiveness- cancellation/public -service

Join our fantastic team and help us keep the motor running behind the scenes, so we can help as many kids with autism as possible! For more information about AZA United please visit our website at or view our profile on Glassdoor. We look forward to meeting you soon!

 

Autism knows no race, religion, gender, or identity. We need and value diversity and inclusion in our workforce in order to fully support our families. AZA welcomes applicants of any race, age, religion, gender, identity or any other aspect which makes you unique.  

Arizona Autism United (AZA United) complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact our Human Resources department.

Email: View email address on us.fitly.work | Main Office Phone Number : View phone number on us.fitly.work (Please ask for Human Resources.)

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