Administrative Assistant II - (Contracted and/or Limited Term)

Salary: $25.78 - $33.01 Hourly
Location : Throughout Poway Unified School District, CA
Job Type: Full Time
Job Number: 25-0201
Site/Dept: District-wide
Opening Date: 05/28/2026
Closing Date: 6/8/2026 4:00 PM Pacific
Number of Working Months: 12


Description
Current Vacancies are located in Career, Technical & Adult Edu (CTAE), Learning Support Services (LSS) & Personnel Commission (PC)

**This list will also be used to fill future vacancies that occur within this classification throughout the 26-27 school year. It will also be used to process substitutes interested in Limited Term assignments.** PUSD Classification Salary Range: $25.78 - $33.01 per hour

Anticipated Hiring Salary Range: $25.78 per hour (step 1) - $29.90 per hour (step 4)

Limited Term (Sub) Salary: $25.78 per hour (step 1)
Selection Procedure

Applications will be screened, and those candidates whose backgrounds best match the requirements of the position will be invited to participate in a competitive examination process, which may include any combination of the following: Training & Experience evaluation (T&E), multiple-choice question test, job-related performance exercise, and technical/ oral appraisal interview. Examination procedures are subject to change as deemed necessary by the Director of the Personnel Commission.

Candidates who pass all of the examination processes are ranked on an eligibility list according to their score(s). Selection for the position will be made from among the top three (3) ranks of candidates. The eligibility list will be used for hiring purposes in other vacancies in the same, or equivalent, job classification and will be active for six (6) months (Merit Rule 50.100.1).
BASIC FUNCTION:


Under the direction of an assigned Director or Executive Director, perform complex secretarial and administrative assistant duties to relieve the administrator of secretarial and administrative detail; plan, coordinate and organize office activities and flow of communications; assure smooth and efficient office operations.


DISTINGUISHING CHARACTERISTICS:
Administrative Assistant II incumbents serve as a primary secretary to a Director of a major District-wide function with extensive budgetary impact and broad responsibilities for District-wide departmental and program administration. Incumbents may provide work direction and guidance to other clerical staff. The Administrative Assistant I classification typically provides primary secretarial support to an Assistant Director of a major District-wide function or a Director of a small department or program with a limited budgetary impact.

Examples of Duties

REPRESENTATIVE DUTIES:
Perform complex secretarial and administrative assistance duties to relieve the administrator of administrative detail; plan, coordinate and organize office activities and flow of communications; maintain confidentiality of privileged and sensitive information. E

Research and compile a variety of information; compute statistical information for various federal, State and District reports; process and evaluate a variety of forms related to assigned functions. E

Maintain department budgets and assure that accounts are accurate and expenditures are within federal or State requirements; collect and account for fees; initiate purchase requisitions and budget transfers. E

Receive visitors, including administrators, staff, parents and the public; provide detailed and technical information concerning policies and procedures where judgment, knowledge and interpretation of procedures and regulations are required or direct to appropriate personnel. E

Assure timely communications between assigned office and District employees; resolve issues as appropriate; refer difficult situations to the administrator. E

Compose, independently or from note or rough draft, a variety of materials including inter-office communications, applications, requisitions, forms, letters, contracts, special projects, legal documents and other materials; establish and maintain a variety of office files. E

Receive, screen and route telephone calls; take and relay messages as appropriate; serve as a resource to others concerning policies and procedures. E

Coordinate, schedule and attend a variety of meetings; prepare and send out notices of meetings; maintain appointment calendars; reserve facilities; collect and compile information for meetings, projects and workshops. E

Prepare agenda items and back-up materials for a variety of meetings; prepare charts and statistical information as needed; attend meetings and take and transcribe minutes. E

Maintain a variety of complex personnel records, lists, files and records including confidential materials; administer payroll for department including completion and submission of time sheets. E

Inventory, order, receive and distribute office supplies and materials; prepare purchase requisitions; communicate with vendors to obtain price quotes. E

Receive, open, sort, screen and distribute incoming mail; compose replies independently or from oral direction. E

Coordinate travel and conference arrangements for staff as necessary; prepare related forms and reimbursements. E

Train and provide work direction and guidance to staff as assigned by the position; assign and review the work of staff. E

Operate a variety of office equipment including a copier, fax machine and typewriter; operate a computer and assigned software; record information and generate lists, reports and other materials. E

Develop and implement office procedures to assure complete and timely operations; create office forms which facilitate work flow. E

Assist assigned administrator by performing research and special projects as requested.

Attend and participate in a variety of in-service trainings and meetings.

Perform related duties as assigned.

NOTE: At the end of some of the duty statements, there is an "E" which identifies essential duties required of the classification.

Minimum Qualifications

EDUCATION AND EXPERIENCE:


Any combination equivalent to: graduation from high school supplemented by college-level coursework in business, office management or a related field and four years of responsible secretarial or administrative assistance experience involving public contact.


SELF-CERTIFICATION OF TYPING SKILLS:


* This classification requires that incumbents be skilled in typing/keyboarding at a minimum of 45 words per minute. A typing test will not be given. Applicants must certify in writing that they have such skills. Demonstrated proficiency will be expected during the probationary period for the class.

Supplemental Information

KNOWLEDGE AND ABILITIES:


KNOWLEDGE OF:
Functions and secretarial operations of an administrative office.
Telephone techniques and etiquette.
District organization, operations, policies and objectives.
Applicable laws, codes, rules and regulations.
Financial and statistical record-keeping and report preparation techniques.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Interpersonal skills using tact, patience and courtesy.
Oral and written communication skills.
Operation a computer and assigned software.
Basic public relations techniques.
Budgeting practices regarding monitoring and control.
Methods of collecting and organizing data and information.
Business letter and report writing techniques.
Basic public relations techniques


ABILITY TO:

Perform complex secretarial and administrative assistance duties to relieve the administrator of administrative detail.

Organize, coordinate and oversee office activities.


Understand and resolve issues, complaints or problems.


Establish and revise priorities of clerical work and office activities.


Work independently with little direction.


Analyze situations accurately and adopt an effective course of action.


Compose correspondence and written materials independently or from oral instructions.

Assure efficient and timely completion of office and departmental projects and activities.

Establish and maintain cooperative and effective working relationships with others.


Interpret, apply and explain laws, codes, rules, regulations, policies and procedures.

Type or input data at an acceptable rate of speed. *

Operate a variety of office equipment including a computer and assigned software.

Maintain financial and statistical records.

Maintain confidentiality of privileged and sensitive information.

Plan and organize work.


Complete work with many interruptions.


Compile and verify data and prepare reports.


Communicate effectively both orally and in writing.


WORKING CONDITIONS:


ENVIRONMENT:
Office environment.
Constant interruptions.


PHYSICAL DEMANDS:
Dexterity of hands and fingers to operate a computer keyboard.
Hearing and speaking to exchange information in person and on the telephone.
Seeing to read a variety of materials.
Sitting for extended periods of time.
Bending at the waist, kneeling or crouching to file materials.
The Poway Unified School District (PUSD) is an equal opportunity employer/program and is committed to an active Nondiscrimination Program. PUSD prohibits discrimination, harassment, intimidation, and bullying based on actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, or association with a person or a group with one or more of these actual or perceived characteristics.
For more information, please contact the Title IX/Equity Compliance Officer, Associate Superintendent of Personnel Support Services, Poway Unified School District, 15250 Avenue of Science, San Diego, CA 92128-3406, View phone number on click.appcast.io.
Poway Unified School District offers an excellent benefits package for eligible contract employees who are contracted for 20 (twenty) or more hours per week.

Benefits include:

• Retirement - CalPERS
• Holidays - 18 paid holidays per year (based on 12-month employment contract)
• Vacation - Starting at 12 days per year for 12-month employees, increasing with length of service
• Sick Leave - 12 paid sick days per year (for 12 working months)
• Medical and Prescription Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Travel Insurance
• Flexible Spending Accounts
• Wellness/Mental Health Benefit
• Flexible Benefit Plan Options

For further information regarding our benefits, please visit our website at:
01


The following supplemental questions will help us determine how well you meet the minimum employment qualification standards for this position. Qualified means that you meet the minimum qualifications found in the job description. Incomplete responses will disqualify your application or reduce the credit given for your qualifications. Respond honestly and truthfully to all questions. Over-evaluating your skill level is considered providing false and/or misleading information. Applicants found to have provided false or misleading information of their skills will be disqualified from further employment processing, or if hired, may be immediately terminated from employment. Please note: • Answering "See Application" or "See Resume" on any of the following questions may result in your application being disqualified from further consideration in the recruitment process. • Your related work experience must be clearly shown in the areas for work history on your application. • The information provided in answering these questions will be considered in determining whether you will move to the next step and may be used as part of a technical and experience evaluation. I acknowledge that I have read and understand the above statement. (Please initial in the space provided below).
02


This position requires graduation from high school supplemented by college-level coursework in business, office management or a related field.Please indicate below your highest level of education.

• College coursework, but did not obtain a Degree
• Associate's Degree/ Technical College
• Bachelor's Degree
• Graduate Degree (MS, MA, MBA, MPA, JD, PhD, PsyD)
• High School Diploma or Equivalent
• None of the above

03


Transcripts/ Proof of degrees (higher than HS diploma) referenced here MUST be attached to your application in order to receive credit (unofficial copies/ photos are acceptable).I understand that education credit can NOT be applied if I fail to attach proof of my coursework/ degree in the attachments section of my application.

• Yes
• No

04


List any college-level coursework in business, office management, or a related field. Detail the coursework you have taken. Include degrees or certifications earned.If you have no college-level coursework answer "n/a"
05


Typing: This classification requires that incumbents be skilled in typing a minimum 45 words per minute. A typing test will not be given. Applicants must certify that they have such skills. Demonstrated proficiency will be expected during the probationary period. Your minimum typing speed is:
06


Summary Areas: Check below the areas in which you have experience:

• Preparing meeting agendas and taking minutes
• Auditing records/ reports for accuracy
• Maintaining financial and statistical records
• Coordinating travel and conferences
• Receiving, screening and routing calls
• Developing and implementing office procedures
• None of the above

07


Select the answer that best describes your years of experience supporting a Director level, or higher, in the administrative support functions of the office.

• I have less than one year of this type of experience
• I have 1-2 years of this type of experience
• I have 2-4 years of this type of experience
• I have 4 or more years of this type of experience

08


To substantiate the experience indicated above, summarize your related experience providing administrative support. Include your employer(s), the position(s) you held, years of experience and role of the person you supported.(Part-time work experience will require more years to reach an equivalent experience level.)Note: Any experience referenced here must also be included in the work history section of your application.List N/A if this does not apply.
09


Select the answer that best describes your experience coordinating and scheduling meetings and appointments, including keeping track of multiple calendars.

• I have 0-1 year of this type of experience
• I have 2-3 years of this type of experience
• I have 4 or more years of this type of experience
• I do not have any of this type of experience

10


Select the answer that best describes your experience composing, independently or from note or rough draft, materials such as inter-office communications, applications, requisitions, forms, letters, contracts, special projects, legal documents, etc.

• I have 0-1 year of this type of experience
• I have 2-3 years of this type of experience
• I have 4 or more years of this type of experience
• I do not have any of this type of experience

11


Microsoft Word: Evaluate your proficiency in Word.

• Basic (Skills to perform daily/routine word processing tasks)
• Intermediate (Skills to create forms, mail merges, etc.)
• Advanced (Skills to produce large complex documents)
• No proficiency

12


Microsoft Excel: Evaluate your proficiency in Excel.

• Basic (Skills to perform tasks and work with data)
• Intermediate (Skills to work with multiple sheets, create formulas, etc.)
• Advanced (Skills to use advanced techniques for analyzing and manipulating data)
• No proficiency

13


Data: Evaluate your proficiency in online databases

• End User (Receiver of data, choses from options of canned reports)
• Intermediate (Skills to use complex queries, create custom reports)
• Advanced (Administrator permissions, builds relationships within the platform)
• No proficiency

Required Question