Assistant to the President

If interested in this position, please contact View phone number on click.appcast.io or visit {rel="noopener noreferrer" target="_blank"} Title: Assistant to the President Position Type: Hourly, Non-Exempt Hours: Approximately 24 - 30 hours per week, with potential to transition to full-time Location: Onsite Reports to: President Closing Date: Open until filled Position Overview The Assistant to the President provides essential administrative and operational support to the President of the National Mining Hall of Fame and Museum while carrying meaningful responsibility for development functions, including fundraising support, donor relations, event coordination, and communications. This role is best suited for an exceptionally organized and upbeat, people-oriented professional who communicates with polish, exercises sound judgment, and is eager to contribute to the Museum's mission in a hands-on, multifaceted capacity. This is an evolving position, and the President will depend on this individual to help shape and grow its responsibilities over time. Development & Fundraising Support • Support the planning and execution of fundraising campaigns across key areas including the endowment, annual operations, exhibits, planned giving, and historic preservation projects • Assist with writing and submitting grant applications and grant reports accurately and on time • Maintain and grow the Museum's donor database, membership records, and membership program • Help identify, cultivate, and steward relationships with individual donors, corporate sponsors, and Board of Trustees members • Assist in establishing and monitoring annual fundraising goals in collaboration with staff and the Board of Directors • Draft acknowledgment letters, stewardship communications, and donor-facing materials that reflect the Museum's voice and values Event Planning & Coordination • Assist in the planning and execution of signature Museum events including the Hall of Fame Induction Ceremony, the Silver Social, and other fundraising and cultivation events • Coordinate with internal staff, outside event organizers, and vendors to manage logistics, timelines, budgets, and day-of operations • Arrange audio-visual equipment, catering, displays, and other event needs; review event billing for accuracy • Help draft and manage contracts and rental agreements with outside organizers using Museum facilities • Support post-event follow-up, including evaluation of revenue, attendance, and public relations outcomes Communications & Social Media • Draft, edit, and distribute internal and external communications, including newsletters, announcements, and email campaigns via Constant Contact and other platforms • Manage content across social media channels (Facebook, Instagram, LinkedIn, and others), including creating video content and serving as the Museum's social media brand ambassador • Support basic updates to the Museum's website and assist with the creation of promotional and marketing materials • Work effectively under pressure and manage quick, sometimes immediate turnaround times for marketing and social media output Executive & Administrative Support • Prepare reports, agendas, presentations, briefing materials, and background research as directed • Coordinate logistics for Board meetings and committee functions • Serve as a reliable point of contact between the President, donors, and external stakeholders • Perform other duties as assigned Qualifications • Associate's degree required; bachelor's degree preferred • Prior experience in fundraising, development, event planning, communications, or a related administrative role preferred; nonprofit or cultural institution experience a plus • Exceptional written and verbal communication skills in English are req ired; bilingual proficiency in Spanish is a strong plus • Confident, polished presence with the ability to represent the Museum professionally across a variety of settings and audiences • Proficiency with Microsoft Office Suite, Google Workspace, Constant Contact, and standard office technology; familiarity with donor databases and social media platforms a plus • Strong organizational and time management skills, with the ability to manage multiple priorities, meet deadlines, and adapt to changing needs • Demonstrated ability to handle confidential information with discretion and professionalism • Self-motivated and dependable, with the ability to work independently and exercise sound judgment • Driver's license required • Genuine enthusiasm for the Museum's mission and mining in America is a plus Compensation Hourly rate $18.00 - $25.00, commensurate with experience, with opportunity to grow into a full-time role as organizational needs develop. The National Mining Hall of Fame and Museum is an equal opportunity employer. All qualified applicants will be considered without regard to race, color, religion, sex, national origin, disability, or any other protected status. NATIONAL MINING HALL OF FAME AND MUSEUM