Project Manager

Project Manager

Under the administrative supervision of the Senior Asset Manager or Senior Manager, Real Estate Development, the Project Manager supports the operations of the Real Estate Development Department by performing analytical duties in all aspects of the planning and development process, including housing development activities, resident and community initiatives, and grant management. All activities must support the Agency's strategic goals and objectives and produce results that advance the department's goals.

The statements below are intended to describe the general nature and scope of work being performed in this position. This is not a complete listing of all responsibilities, duties, and/or skills required.

• Analyzes capital projects, operations, and investments to ensure conformance to regulations, policies, and procedures; provides recommendations based on findings to management.
• Supports rehabilitation and new construction projects through the structuring of public and private financing strategies.
• Identifies potential funding sources and reviews regulations for grant programs, such as the California Tax Credit Allocation Committee (CTCAC); confers with the U.S. Department of Housing and Urban Development (HUD) and other financing sources on unusual circumstances, and interpretation and compliance with federal, state, and local regulations, contracts, grants, loan agreements, and investor requirements.
• Participates in initial project feasibility and design; coordinates with architects and project consultants on entitlements, plan checks, and permit issuance; ensures contractors are equipped with access and information necessary to execute project development responsibilities.
• Prepares and submits a variety of technical documents and correspondence, including feasibility studies, cash flows, construction budgets, funding applications, periodic reports, and budget closeouts per financing source requirements.
• Participates in contract negotiation and preparation; reviews and audits program contract amendments and other documents to ensure program compliance.
• Records, processes, and tracks change orders and submittals involving assigned projects.
• Prepares and facilitates presentations, documents, and reports; identifies and obtains necessary community resources in support of program goals.
• Performs other duties as assigned.

To perform the job successfully, an individual should demonstrate the following competencies:

Job Knowledge: Exhibits requisite knowledge, skills, and abilities to perform the position effectively. Demonstrates knowledge of policies, procedures, goals, objectives, operational entities, requirements, and activities as they apply to the assigned organizational entity of the Authority; uses appropriate judgment and decision-making in accordance with the level of responsibility.

Client Services and Teamwork: Provides timely, courteous, and quality service to an individual, whether internal or external, by anticipating individual needs, following through on commitments, and ensuring that our clients have been heard. Actively and collaboratively participates, despite personal differences, towards a common goal. The employee is open to new ideas and/or approaches. The employee is aware of changes that impact internal and external customers and effectively communicates the impact when working as a team.

Initiative: Proactively seeks solutions to resolve unexpected challenges. Actively assists others without formal/informal direction. Possesses the capacity to learn and actively seeks developmental feedback. Applies feedback for continued growth by mastering concepts needed to perform work.

Communication: Employee is clear, concise, and organized in all facets of communication in order to fully transfer understanding. Actively listens and is aware of the audience to adapt the message appropriately. Strives to communicate information with appropriate personnel in a timely manner. Exhibits positive, polite, courteous, honest, and conscientious behavior with all internal/external clients. Accepts responsibility for actions and adjusts behavior as appropriate.

Safety and Risk Awareness: The employee is cognizant of his/her environment and any safety hazards and/or risks. Follows all safety-related policies and procedures to ensure the safety of self, others, and the Agency. Identifies, communicates, and assists in the correction of any safety or risk concerns where appropriate.

Reliability and Judgment: Employee demonstrates sound reasoning and critical thinking by making decisions in line with established Agency expectations. Performs work in a reliable manner that is both accurate and timely.

Interpersonal Civility and Inclusion: Establishes and maintains harmonious professional relationships by demonstrating respect and sensitivity to others. Interacts with coworkers, clients, the public, and others encountered in the course of work, effectively transacting business and accomplishing work goals in an inclusive manner that accepts individual differences. Develops credibility and understanding by interacting with others to further appreciate and accept the uniqueness of individuals and the challenges they encounter. Respects, seeks to understand, and values individual differences. Helps to create a welcoming environment that fosters diversity by encouraging contributions from all individuals. Builds trust by being reliable and dependable, giving credit where credit is due, and treating all people professionally, fairly, with courtesy and respect. Listens to the opinions, concerns, and ideas of others.

To perform this job successfully, an individual must be able to perform each competency satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the job competencies.

Job Competencies

• Regulations and program requirements for various funding sources, including HUD, Low Income Housing Tax Credits ("LIHTC"), and California Housing Finance Authority ("CHFA").
• Occupational hazards and standard safety procedures.
• The key policies, procedures, and functions in the department.
• Affordable housing finance programs, including low-income housing tax credits, bond financing, federal, state, and local affordable housing grant programs.
• Real estate principles, practices, and law.
• Real estate planning, development, and administration.
• Research techniques, methods, procedures, and report presentation.
• Davis-Bacon Regulations and Certified Payroll requirements.
• Section 3 and Minority Business requirements.
• State and federal prevailing wage decisions.
• LIHTC and tax-exempt mortgage revenue bond programs.
• Community resources as well as the principles of community organization.

Skill in

• Application of the principles of real estate development, sales, and marketing techniques.
• Application of accounting principles and budget preparation strategies.
• Maintaining and balancing a variety of financial records, accounts, and general ledger documents related to real estate development finance.
• Performing financial and statistical analyses.
• Applying the principles of grant writing and public speaking.
• Interpreting, applying, and explaining legal and technical information, federal, state, and local laws, codes, and regulations applicable to housing grant and loan programs, including administrative and departmental policies and procedures.
• Negotiation of contracts and other agreements.
• Multitasking projects, including contracts and housing programs.
• Application of safe driving principles and practices.

Ability to

• Prepare reports and strategic plans.
• Think critically and analyze project and program issues.
• Understand the socioeconomic characteristics of the community.
• Establish positive working relationships with others.
• Communicate tactfully and courteously with other departments and external customers.
• Operate a motor vehicle safely.

Education and/or Experience

Any combination of education and experience that would provide the equivalent of three (3) years of progressively responsible experience in real estate development, finance, grant writing, budget management, financial analysis, urban planning, or a similar field, and a Bachelor's degree in business administration, real estate, urban planning, or a related study.

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent, prepare financial pro formas, and draw and interpret bar graphs.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills

Ability to operate modern office equipment and devices, including a computer and applicable software. Must be able to learn computer programs as required by the assigned position.

Certificates, Licenses, Registrations

This position requires the possession of a valid California