Accounting and Administrative Coordinator

Job Description

Job Description

We are L.A. Build Corp and construction is our passion! We are a construction company for new residential homes, based in Woodland Hills, CA and we are seeking an experienced Accounting & Administrative Coordinator for residential construction projects in the Los Angeles area. 

The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Office, QuickBooks, various office equipment and other productivity applications. Our office takes a team-based approach, the responsibilities are not limited to the list provided, we cover for each other and do what is necessary to keep the work going smoothly.

Key Responsibilities

Communication:  

• Monitor company email and phone system throughout the day; respond to and follow up on vendor, subcontractor, and internal requests.

Payments & Documentation:  

• Release payment to subcontractors on a weekly basis
• verify required subcontractor documentation and follow up on anything missing. Coordinate waiver signatures via Zoho, save completed waivers to OneDrive, and confirm delivery method (mail, pickup, or scan).
• Process approved vendor/PM payments by phone via AMEX and ensure receipts are collected and saved.

Accounting Reconciliation:  

• Match weekly AMEX charges against entries, track down missing receipts, and maintain accurate receipt documentation in QuickBooks.

Construction Draws:

• Enter owner draw invoices into Buildertrend  and Procore from the company draw spreadsheet — draw numbers, dates, line items, class codes, and amounts — and notify the team when complete
• Prepare and submit draws through Built for Construction: reconcile paid items against the draw worksheet, compile backup PDFs of invoices/receipts, create QuickBooks invoices for Profit, Overhead, PM, and Superintendent costs, and upload and submit through Built.

Requirements

• Proficiency in Microsoft Office, QuickBooks, Procore and BuilderTrend
• Construction knowledge and experience
• Discretion and confidentiality
• Strong analytical and problem-solving skills
• Flexible and willing to learn new skills
• Excellent written and verbal communication skills
• Strong organizational and coordination skills
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Knowledge of office management systems and procedures
• Must have a college degree

Benefits:
L.A. Build Corp offers a competitive compensation package, including salary, and opportunities for professional growth. You will have the chance to work on exciting construction projects and be part of a dynamic and supportive team.
If you are a results-driven individual with a strong background in construction management, exceptional communication skills, and the ability to work effectively under pressure, we would love to hear from you.

How to Apply:
If you meet the qualifications and are interested in joining our team, please submit your resume and a cover letter outlining your relevant experience. In your cover letter, please explain why you believe you are the ideal candidate for the Project Manager position at L.A. Build Corp. We are excited and looking forward to the next member joining our team!

L.A. Build Corp is an equal opportunity employer.

Full Service General Construction company specializing in high end and luxury residential construction.

Company Description

Full Service General Construction company specializing in high end and luxury residential construction.