BOB-Contract Administrator

Civil Service Title- Procurement Analyst 2

* IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OR BE REACHABLE ON THE OPEN-COMPETITIVE LIST.

The New York City (NYC or the City) Department of Transportations (DOT) Division of Bridges (the Division) oversees all aspects of the design construction rehabilitation and reconstruction maintenance operation and administration over 800 bridges 4 vehicular tunnels 637 retaining walls and 54 culverts. As an integral part of NYC DOT the Division has a two-fold mission: to maintain an optimal transportation network by ensuring smooth mobility on the Citys bridges and to ensure the safety of the public.

This position will function within The Bureau of Finance and Performance Management (the Bureau). The Bureau drives the financial operational and performance oversight that enables the Division to deliver its capital and operating programs. It manages the Divisions $200 Million operating budget and $13 Billion Capital Budget completes the Divisions Capital Plans oversees all procurements ensures compliance with directives and policies advances efficiency initiatives directs project delivery issues overweight truck permits and serves as a key liaison to ensure accountability and transparency.

The Bureau is seeking to hire an individual to assist its Confidential Strategy Planner across many different fields such as but not limited to procurement budget grants operations a myriad of tasks that include but are not limited to New Needs special procurements utilizing different procurement methods budget analysis contracts project management railroad force accounts etc.

Job responsibilities include but are not limited to the following:

Using the Citys Financial Management System (FMS) to check balances encumbrances budget structures etc.;
Assist Units with completing New Need Forms to be submitted to the DOT Budget Office;
Confirm grant budget codes match liquidations with claimed amounts and identify discrepancies;
Perform Financial Contract Change Requests (FCCR) and Purchase Order Change Requests (POCR) in the Citys Procurement and Sourcing Solutions Portal (PASSPort) to make contracts ready for vendor invoicing as well as ensure all POs of existing contracts are set up at the beginning of each Fiscal Year (FY);
Research contract as well as procurement documents utilizing PASSPort and the Divisions SharePoint;
Assist in compiling documents for procurements from requisition to registration;
Utilize Microsoft Word and Microsoft Excel in clearly communicating history of events current states of various projects justifications etc.;
Distribute railroad force account invoices and track the liquidations that are processed outside of PASSPort;
Perform other related duties.

Work Location
55 WATER ST MANHATTAN 10041

Hours
8:00AM - 4:00PM/Monday - Friday

All resumes are to be submitted electronically. All applicants please go to and search for Job ID# 802244. No phone calls faxes or personal inquiries permitted. Only those applicants under consideration will be contacted. Appointments are subject to OMB approval. For more information about DOT visit us at: reasons you should work for us: Benefits: City employees are entitled to unmatched benefits such as: a premium-free health insurance plan that saves employees over $10K annually per a 2024 assessment. additional health fitness and financial benefits may be available based on the positions associated union/benefit fund. a public sector defined benefit pension plan with steady monthly payments in retirement. College savings plan Commuter Benefits (Pre-Tax) a tax-deferred savings program and access to robust Wellness Programs that offer resources and opportunities you can enjoy as a City employee Work From Home Policy: Depending on your position you may be able to work up to two days during the week from home. 35-hour base work week. Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYCs 4 East River Bridges Brooklyn Manhattan Williamsburg and Queensboro and other bridge infrastructures safer for pedestrians and motorists.

PROCUREMENT ANALYST - 12158

Qualifications :

1. A baccalaureate degree from an accredited college or university; or

2. An associate degree or completion of 60 semester credits from an accredited college or university and 12 months of satisfactory full-time professional experience in procurement of goods services construction or construction-related services or professional technical or administrative experience in contract negotiation/management; or

3. A four-year high school diploma or its educational equivalent and two years of satisfactory full-time professional experience as described in 2 above; or

4. A combination of education and/or experience equivalent to 1 2 or 3 above. College education may be substituted for professional experience under 2 or 3 above at the rate of 30 semester credits from an accredited college or university for 6 months of experience. However all candidates must have at least a four-year high school diploma or its educational equivalent; or

To be eligible for placement in Assignment Level II individuals must have after meeting the minimum requirements either one year served at Assignment Level I or one additional year of the experience described in 2 above.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Full-time