Associate Registrar, Data Management and Reporting

Description

Position Title: Associate Registrar Data Management and Reporting
Department: Registrars Office
Classification: Exempt
FTE: 1.0

Work Schedule: Monday-Friday 8AM to 5PM; 5 days on-site until completion of training period then minimum 3 days on-site; flexible work arrangements can be proposed and are subject to approval by Registrar; occasional evening or weekend work as need required; travel less than 2% of the work schedule which includes local (Twin Cities metro area) and regional travel.
Salary Range: $63282-$71156

Essential Job Duties:

• Manage the validity and integrity of the data that are flowing into and out of the institutional data systems and document and communicate data process procedure:

  • Establish and manage processes for inputs into the College Student Information System (SIS).
  • Supervise and train others on entering loading and updating of student data into College SIS.
  • Ensure that student information input and maintenance concurs with established data standards.
    • Provide continual review of all activities of the data process team.
    • Review data error reports and resolve data errors.
    • Collaborate with all users of student data to ensure data accuracy across campus.
  • Create and maintain all documentation for all student data and document input workflow maintenance and verification procedures.
  • Serve as the primary point of contact for troubleshooting issues related to the SIS and work with Information Technology staff to resolve technical problems.
    • Serve as the Registrars representative on the Information Security Council and report security concerns and protocols to the Registrar.
  • Review and suggest improvements to current processes and programs within the SIS.
  • Maintain SIS permissions and administrative tasks within the SIS.
  • Work with offices departments and programs regarding software integrations with the SIS.
  • Assist with implementation of Oracle SIS and integrations with existing College SIS and other related software/programs.

• Coordinate data reporting services:

  • Provide reports for internal and external requests from the SIS including but not limited to registration reports Deans list Deans Council reports class ranking census data end of term checks and faculty requests for data.
  • Work closely with the Director of Institutional Effectiveness and Assessment for institutional research reporting and effective data analysis and integrity practices.

• Oversee some of the day-to-day Registrar Office operations:

  • Coordinate registration processes and priority registrations.

  • Process course repeat coding and approval/denial workflow.

  • Apply registration holds.

  • AP/IB score retrieval.

  • Maintain/manage the monthly office task list calendar and coordinate with team members.

  • Coordinate the commencement list and work closely with Assistant Registrar for Degree Completion prepare the program and assist with diplomas and seating chart and other miscellaneous duties related to commencement.

  • General office duties including answering phones and registrar email.

• Support respect and commit to embracing diverse backgrounds values and points of view to build a strong and inclusive community.

• Complete and meet deadlines for required training and performance management cycle.

• Perform other duties as assigned.
  

Supervision Received and Exercised:

• Reports to the College Registrar.
• This position does not supervise staff or students.
  

Required Qualifications:

• Education: Associate degree or equivalent experience.
• Experience: 3 years of experience in roles which encompass customer service working with a broad cross of people from different backgrounds experience working with spreadsheets databases Google Apps demonstrated multitasking abilities self-starter and have successfully worked independently and under supervision.
  

Preferred Qualifications:

• Education: Bachelors degree in information systems or similar field or equivalent experience.
• Experience: 5 years of administrative experience in an office environment preferably in a Registrars Office or other higher education office; advanced technical skills in common office applications: working with spreadsheets (Excel and Google sheets) databases (Access some SQL knowledge preferable) fluency with Google Apps etc.; experience working in higher education.
  

Prerequisites:

Employment in this position is conditioned upon successful completion of a background check which may include criminal background checks reference checks verification of work history verification of any required academic credentials licenses and/or certifications a motor vehicle check verification of DOT certification a credit check employment eligibility verification and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College. Please note St. Olaf College reserves the right to conduct periodic background checks at its sole discretion.

Disclaimer:

• This position may require you to report early stay late or work different shifts depending on staffing levels. It may also require you to perform all essential job functions whenever needed and during campus emergencies when necessary.
• This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time by St. Olaf College with or without prior notice.
• Review of applications begins immediately and continues until the hire is complete. We accept only online applications.

Required Experience:

IC