OPS SECRETARY SPECIALIST

Ops Secretary Specialist - 37911074 Jackson Bluff Dam is looking for a self-motivated park service professional to fill an Ops Secretary Specialist position. This applicant must possess strong administrative skills, ability to work independently and understand budget tracking. This position part time up to 28 hours per week. This position assists in planning, coordinating, and implementing all administrative activities involved in the Jackson Bluff Dam operation. Performs fiscal, purchasing, and budget tracking duties for the facility. Maintains computerized budget tracking system and reconciles with FLAIR. Provides related budget reports to District office. Assists in the planning and administration of facility contracts, use agreements and permits. Processes requisitions, bids, and p-card transactions. Performs and directs data entry required to maintain records. Maintains the Dam's archival and resource files. Prepares and processes paperwork relating to personnel activities to include selection and recruitment, employee relations, and travel. Develop management reports and summaries for use in making management decisions and planning activities and services. Assists in assuring compliance with current division policies, procedures, and programs. Oversees and assists in training staff in proper administrative procedures and practices. Provides recommendations to District office for processes and procedures which will promote efficiency and simplify administrative functions. Attends meetings and training sessions and represents the Dam at meetings with division representatives, other agencies, and organizations. Processes technical correspondence, investigates subject matter and prepares replies. Maintains property and fleet records for Jackson Bluff Dam. Performs other related duties as required. Required Knowledge, Skills, and Abilities: Knowledge of administrative principles and practices, methods of data collection, principles and techniques of effective verbal and written communication, FLAIR, My Florida Marketplace (MFMP), Quicken, Oculus, PPMTS Skills in use of office equipment including computers and related software including Microsoft Office Suite Ability to collect, evaluate, and analyze data relating to accounting, personnel, purchasing, and report writing Prepare correspondence and administrative reports Understand and apply applicable rules, regulations, policies, and procedures Utilize problem solving techniques Work independently Plan, organize and coordinate work assignments Communicate effectively verbally and in writing Establish and maintain effective working relationships with others Maintain a valid driver license Assist in formulation of budget preparation Minimum Qualifications: Valid Driver's License Position of Special Trust Requirement: This position is designated as a Position of Special Trust in accordance with DEP Directive 422, Positions of Special Trust or Responsibility. Successful completion of background screening will be required for this position. Pay: $17 an hour Our Organization and Mission: The Florida Department of Environmental Protection (DEP) is the state's lead agency for environmental management and stewardship - protecting our air, water, and land. The vision of DEP is to advance Florida's position as a world leader in protecting natural resources while growing the state's economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly. Where You Will Work: Jackson Bluff Dam 21924 Blountstown Hwy Tallahassee, FL 32310 Jackson Bluff Dam is located on the Ochlockonee River about 66 miles upstream from its mouth at the Gulf of America and approximately 20 miles west-southwest of the City of Tallahassee, Florida. The site is situated in Leon, Liberty, and Gadsden Counties. The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State's benefits package for eligible OPS employees includes: Participation in state group insurance (must meet eligibility requirements*). State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan, for more information, please visit Corebridge Financial). Flexible Spending Accounts; And more! For a complete list of benefits, visit Special Notes: DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses: View email address on click.appcast.io View email address on click.appcast.io An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DEP Human Resources (HR) Office at View phone number on click.appcast.io. DEP requests applicants notify HR in advance to allow sufficient time to provide the accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. Florida Jobs