Administrative Coordinator

About This JobThe mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.To perform complex, often specialized, paraprofessional duties that require independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program. Work requires individual discretion in the application of policies and procedures. Duties increase in scope and complexity and consist mainly of departmental-program duties.An ideal candidate should possess the following competencies:Accepting Direction: The ability to be open and willing to follow guidance or instructionsDemonstrating Accountability:The ability to take ownership of actions, behaviors, performance, decisions, and outcomesDisplaying Professionalism:The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for othersManaging Resources:The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business valueMinimum QualificationsThree years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.Job SpecificationThe official job specifications for this role, as defined by the State Civil Service, can be found here.Job Duties and Other InformationJob Duties:· Oversees the administrative and support operations of the local parish office and coordinates office maintenance, repairs, and vendor services.· Processes and maintains personnel forms and records for new and existing employees and provides information on personnel policies, procedures, and required training.· Coordinates employee onboarding activities, including providing new employees with required policies, safety information, and access to state and department resources.· Monitors office budgets, expenditures, inventories, and purchasing activities and maintains related financial and administrative records.· Coordinates the procurement of supplies and services, vehicle and hotel rentals, mileage reimbursements, and vendor payments in accordance with applicable procedures.· Compiles and submits payroll, leave, attendance, travel, and other required reports and serves as backup Time Administrator for the parish office as needed.· Reviews payroll and timekeeping information for accuracy, including leave balances, overtime requests, on-call sheets, and daily time entries, and maintains supporting documentation.Position-Specific Details:Location: Medical Vendor Administration/ Economic Stability Region 8 / Madison ParishAppointment Type: This position may be filled as a Probationary appointment, Promotional appointment, Job appointment (temporary appointment that may last up to 48 months), or Detail to Special DutyCost Center: 3052130204Position Number(s): 50689565How To Apply:No Civil Service test score is required in order to be considered for this vacancy.To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. * Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete. For information on how to check your application status and understand status updates, please click HERE (Download PDF reader) . Contact Information:Samantha View email address on click.appcast.io Department of Health (LDH)Division of Human ResourcesPO Box 4818Baton Rouge, LA 70821225-342-6477This organization participates in E-verify, and for more information on E-verify, please contact DHS at View phone number on click.appcast.io.LDH supports Louisiana's commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.Information on the Louisiana Works, Louisiana Rehabilitation Services is available here.LDH is an equal opportunity employer and seeks to recruit a highly productive and diverse workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.BenefitsLouisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:Insurance Coverage More information can be found at Leave – Up to six weeks paid parental leave More information can be found at and Leave – State employees receive the following paid holidays each year:New Year's DayMartin Luther King, Jr. Day,Mardi Gras,Good Friday,Memorial Day,Independence Day,Labor Day,Veteran's Day,Thanksgiving Day and Christmas Day.*** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):Louisiana State Employees Retirement System ( LASERS has provided this video to give you more detailed information about their systemTeacher's Retirement System of Louisiana ( School Employees Retirement System ( among others