Administrative Assistant 4

Please see Special Instructions for more details. Position Information Job Title Campus Job Number Job Number 27-C05 Employment Date Employment Date As soon as possible. Job Category Job Category Support Staff Positions Application & Position Contact Information Human Resources at View phone number on click.appcast.io or View email address on click.appcast.io for information concerning the application process. Abby Zegers at View phone number on click.appcast.io or View email address on click.appcast.io for information concerning the position or your status once the position has closed. Salary Information HIRING RANGE : $27.06-$29.45 per hour based on experience. Pay Grade: CI Job Summary Perform administrative support of considerable difficulty, diversity, scope, depth and confidentiality in assisting the Operations department in carrying out responsibilities. This position deals almost exclusively with executive-level, institution-wide issues. Essential Functions Serve as liaison between the administrator, internal departmental staff and college departments, and external agencies, stakeholders, and other organizations. May serve as an office manager providing work direction to work study, student and/or non-regular employees. Prepare and process personnel and payroll documents, maintain attendance records, and monitor leave usage. Prepare or review and process work orders, purchase orders, expense reports, and requests for pays; order and maintain supplies. Greet and screen office visitors and callers, resolving matters or making referrals as appropriate. Maintain appointment schedules and make time commitments and travel arrangements. Plan and schedule meetings involving internal and external participants. Assist in budget preparation by gathering fiscal data and compiling projections. Maintain budget accounts, monitor expenditures, and initiate budget and journal transfers. Compose or prepare correspondence, minutes, reports, statistical documents, etc. Read, sort, and distribute incoming mail and process outgoing mail; organize and maintain operational paper and electronic files. Provide support to, or maintain databases for, institutional committees or institution-wide activities. Support the Vice President of Operations in the management of College facilitates including rental arrangements, scheduling, communication, filing, and reconciling. Required Qualifications High school graduate or equivalent. Four years of clerical or general office experience. (Post-secondary education in any field may substitute for up to one year of the required experience. Fifteen semester hours are equivalent to six months of experience). Strong customer service experience. Strong communication skills. Ability to plan, organize and manage time. Demonstrated ability to establish and maintain a professional working relationship with a wide variety of individuals coming from varied backgrounds. Adept at using Microsoft applications to create and manipulate spreadsheets, extract data from information systems and databases to produce reports, develop PowerPoint presentations, and other documents. Desired Qualifications At least two years of executive administrative support in an educational institution. Post-secondary education. Experience with organizing and scheduling meetings. Exceptional people skills with ability to communicate clearly and respectfully. Experience and commitment to working with varied populations. Ability to handle multiple projects and meet deadlines in a fast-paced work environment. Demonstrated ability to work independently and as a team player. Physical Requirements Constant: Sit Occasional: Lift Floor to Waist Carry Push/pull horizontal 10 lbs x 18 in Lateral Pinch Forward reach Crouch Neck Flexion, Extension & Rotation Fine Motor Coordination Hand & Foot Coordination Stand Ability to be Mobile Mobility accommodations will be reviewed on a case-by-case basis and determined by the essential functions of this position. Physical Demand Category Physical Demand Category Light Post offer, Pre-Employment Physical Test Post offer, Pre-Employment Physical Test N/A Work Schedule Monday-Friday, day hours. Posting Date Posting Date 10/05/2026 Deadline for Submitting Applications Deadline for Submitting Applications 10/22/2026 Open Until Filled No Des Moines Area Community College shall not engage in nor allow discrimination covered by law against any person, group or organization. This includes in its programs, activities, employment practices, or hiring practices, and harassment or discrimination based on race, color, national origin, creed, religion, sex, sexual orientation, gender identity, age, disability, genetic information (in employment) and actual or potential parental, family or marital status. Veteran status in educational programs, activities, employment practices, or admission procedures is also included to the extent covered by law. Individuals who believe they have been discriminated against may file a complaint through the College Discrimination Complaint Procedure. Complaint forms may be obtained from the Executive Campus Dean’s office, the Executive Academic Deans’ office, the Judicial Officer, or the EEO /AA Officer, Human Resources ADA questions and concerns may be directed to the Section 504/ ADA Coordinator at 2006 S. Ankeny Blvd, Bldg 6, Ankeny, IA 50023, phone View phone number on click.appcast.io, View email address on click.appcast.io. Questions or complaints about this policy may be directed to the Director of the Office for Civil Rights, U.S. Department of Education, Cesar E. Chavez Memorial Building, 1244 Speer Boulevard, Suite 310, Denver, CO 80204-3582, Telephone: View phone number on click.appcast.io, FAX : View phone number on click.appcast.io, TDD View phone number on click.appcast.io, Email: OCR .View email address on click.appcast.io. Supplemental Questions Required fields are indicated with an asterisk (*).

• Please describe your philosophy of customer service. How does this philosophy fit within the context of higher education? (Please answer in 250 words or less) (Open Ended Question)
• Please describe a time when you had to manage multiple projects at one time. Describe how you approached your tasks and the tools and techniques you used. (Open Ended Question)
• Please provide two examples of how you have improved systems or operations in the workplace. Describe why the improvement was warranted and your role in facilitating the changes. (Open Ended Question)
• Please describe your knowledge of computer software applications and your experience using computer information systems. How have you used such applications/systems to generate reports, inform decision-making, and manage work? (Please answer in 250 words or less) (Open Ended Question)
• How did you learn about this job opening?

DMACC Employee Referral Friend/Relative Indeed.com TeachIowa.gov HigherEdJobs The Chronicle of Higher Education Inside Higher Ed LinkedIn Iowa Workforce Development DMACC Website DMACC Applicant Job Alert Email Other * Have you completed the DMACC Employment Application (all personal information, educational history, employment history, and supplemental questions)? Yes No (If no, please return to the application and complete all additional information.) #J-18808-Ljbffr Des Moines Area Community College