Administrative Assistant - Healthcare Event

Job Description

Job Description

Administrative Assistant – Healthcare Event

CareerNation is seeking organized and personable Administrative Assistants to support an upcoming on-site healthcare event.

This is a hands-on event support position responsible for participant intake, check-in/check-out, event flow, supplies, and communication with event leadership.

This short-term assignment can be converted into an ongoing travel contract with company-provided travel, hotel, and stipends!

Cedar Rapids, IA: 9/1/26 + 9/1/26, 7 AM–6 PM

The Hotel at Kirkwood Center, 7725 Kirkwood Blvd SW, Cedar Rapids, IA 52404

Responsibilities

• Greet and check in participants
• Complete participant intake and verify required information
• Assist with participant check-out
• Direct participants between stations and help maintain efficient event flow
• Assist clinical staff with non-clinical administrative needs
• Help prepare the site before the event begins
• Assist with breakdown and cleanup at the end of the event
• Organize, monitor, and track event supplies and inventory
• Identify supply shortages or operational issues
• Communicate questions, delays, staffing concerns, or other issues to the off-site lead/manager as needed
• Maintain an organized and professional event environment

Requirements

• Previous administrative, medical-office, healthcare, event, or customer-service experience preferred
• Strong organizational skills and attention to detail
• Comfortable interacting with a high volume of participants
• Ability to work independently while following instructions from an off-site manager
• Reliable and punctual
• Professional communication skills
• Ability to remain on-site for the full scheduled event