Administrative Assistant

Job Description

Job Description

We are looking for a dependable Administrative Assistant to support daily mailroom and document-processing operations in Iowa. This Administrative Assistant position requires on-site attendance in a detail-oriented office setting. The role is ideal for someone who is highly organized, accurate with data entry, and comfortable managing time-sensitive administrative tasks in a fast-paced team environment.

Responsibilities:

• Manage the internal distribution, collection, and delivery of mail throughout the facility on a scheduled basis.
• Review incoming mail, research missing or unclear information, enter required details into internal records, and prepare documents for digital imaging.
• Answer and direct incoming phone calls in a professional manner
• Maintain accurate records and update internal systems
• Support scheduling, calendar coordination, and meeting preparation
• Assist with basic reporting and document preparation
• Provide overall administrative support to office staff as needed

Qualifications:

• 1+ year of administrative, clerical, or office support experience preferred
• Strong attention to detail and organizational skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Excellent communication and customer service skills
• Ability to multitask and work in a fast-paced environment
• Dependable, punctual, and team-oriented