Faculty Secretary and Substitute Coordinator

Faculty Secretary And Substitute Coordinator

Lake Forest Community High School is seeking a Faculty Secretary and Substitute Coordinator (10-month, 8 hour/day). The Faculty Secretary supports all faculty members with clerical tasks and provides substitute coordination for all staff.

Qualifications:

• Education, Experience, and Licensure
• High School Diploma or equivalent
• Experience with Frontline Absence Management (formerly Aesop) - preferred
• Clerical and secretarial experience - preferred
• Experience with Google Workspace, office, and school-based management systems - preferred
• Competencies
• Strong verbal and written communication skills
• Strong interpersonal skills and positive problem-solving attitude
• Comfortable and pleasant demeanor in busy environments
• Ability to work under pressure
• Work with speed, attention to detail, consistency, and organization
• Prioritize workflow while working with many individuals
• Work harmoniously, cooperatively, and effectively with all stakeholders
• Meet deadlines
• Work effectively in office and school-based management systems
• Maintain confidentiality
• Adhere to Board of Education policies and procedures
• Maintain a professional appearance and demeanor at all times

Essential Duties and Responsibilities:

• Assists faculty with copying, printing, and word processing
• Maintains and operates all faculty workroom high-volume copiers and equipment
• Supervises faculty work areas and maintains supplies
• Manages incoming and outgoing mail during the school year
• Informs the Technology Department of equipment service issues
• Maintains an inventory of paper
• Transcribes and communicates meeting notes for faculty-related meetings and events
• Keeps the faculty workroom clean, organized and in functional order
• Supports teacher professional development tracking in My Learning Plan and tracking professional development credits
• Supports other offices in organizing and hosting Fall Open House, Scout Experience, Honors Night, and Graduation
• Performs other job-related duties as assigned by the direct supervisor
• Adheres to Board of Education policies and procedures
• Substitute Coordination Responsibilities
• Monitors faculty and staff substitute requests and assigns/fills substitute vacancies
• Prepares and supports substitutes for scheduled assignments
• Maintains accurate absence and substitute work schedule records
• Effectively utilizes the sub management system and provides training to staff when necessary
• Maintains communication with the Human Resources Department and Payroll Department regarding substitute coordination
• Records and communicates substitute concerns and needs with appropriate staff
• Maintains ongoing communication with faculty, staff, and administrators regarding substitute processes, needs, and coordination

Salary and Benefits:

• Base Starting Rate - $21.80/Hour
• Personal and Sick Day Leave provided
• Reimbursement - up to $1300 annually for tuition reimbursement
• Insurance - 100% district paid Single HMO Health (other options also available)
• Retirement - IMRF (Illinois Municipal Retirement Fund) - the district pays the full district premium, employees pay the 4.5% employee contribution

Physical Demands:

• While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, hear, and reach
• The employee is occasionally required to climb, balance, stoop, kneel, crouch, crawl, push, pull, and lift
• Repetitive motions are required, especially for keyboarding which involves substantial movements of the wrists, hands and/or fingers
• The employee must lift and/or move up to 20 pounds of force occasionally and up to 10 pounds of force frequently
• Specific vision abilities required for this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus

Work Environment:

• While performing the duties of this job, the employee is regularly subject to inside environmental conditions and is subject to noises associated with both office and educational environments