Administrative Assistant-Associate

Administrative Support

Under direct supervision, provides general administrative support to a department or group of professionals. Responsible for all on-site general administrative support duties to include gathering data, special projects and general office duties as assigned.

Responsibilities

• Provides general administrative and clerical support including all routine correspondence, mailing, scanning, faxing and copying and maintaining filing systems.
• Assists in the preparation of regularly scheduled reports.
• Answers phone calls and responds to inquiries.
• Manages calendars; schedules and coordinates meetings, appointments and travel arrangements as assigned.
• Maintains office supplies for the department.
• Processes payments requests, purchase orders and travel arrangements as needed.
• Performs all other duties as assigned.

Qualifications

• Knowledgeable in office management and administrative procedures.
• Ability to maintain confidentiality.
• Possess knowledge of standard technology and software.
• Strong organizational and time management skills with ability to meet deadlines.
• Possess excellent verbal, written and interpersonal communication skills.

This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Required Skills

• Five (5) years of related experience is required.