Aviation Dispatch & Operations Assistant

Aviation Dispatch & Operations Assistant

University of Dubuque

1 Positions

ID: N0Q5ZEN0Q0trYWlIOFBo

Posted On 05/04/2026

Refreshed On 06/04/2026

Job Overview

The University of Dubuque is a growing faith-based University that is seeking an Aviation Dispatch & Operations Assistant . The University of Dubuque offers an excellent benefits package including tuition remission, paid holidays, vacation and sick time, and a retirement match.

Position Summary:

The Aviation Dispatch & Operations Assistant supports daily aviation operations by assisting with the scheduling and dispatch of aircraft and simulators while ensuring safe and efficient flight activities. Working closely with the Dispatch Supervisor, this role verifies flight plans, monitors weather, tracks aircraft, maintains accurate records, and coordinates scheduling with students, instructors, and staff. Additional responsibilities include opening and closing facilities, supporting maintenance coordination and aircraft reporting, assisting with hangar organization, and promoting compliance with Safety Management System (SMS) standards. This position requires strong communication skills - including radio communication with aircraft - proficiency in Microsoft Office, attention to detail, and the ability to multitask effectively in a fast-paced environment.

Primary Responsibilities:

• Assist the Dispatch Supervisor in managing tasks related to the scheduling and dispatching of aircraft and simulators, as well as other dispatch operations-related responsibilities

• Verify flight plans, review weather, track aircraft, maintain necessary records, and provide reports as needed

• Communicate with students, flight instructors, and other operations staff on scheduling and dispatch needs and coordinate all related activities

• Open and close the Babka Aviation Learning center and other UD facilities

• Assist with the coordination of maintenance-related activities and squawking of aircraft with the aviation maintenance staff

• Wing watch if needed and coordinate stacking of aircraft in hangars

• Support the Director of Aviation Safety to ensure compliance with SMS requirements

• Drive the aviation shuttle vans as required

• Engage in life-long learning and scholarship opportunities to continuously enhance the Aviation Program and the furtherance of its safety culture

• Perform other duties as assigned in support of the University's mission

Position Skills and Abilities:

• Ability to communicate effectively via radio with aircraft, as well as through verbal and written communication

• Exceptional skills using Microsoft Office and other computer software

• Ability to remain seated at a workstation for extended periods of time

• Ability to multi-task and work in a fast-paced environment

• Detail-oriented

Requirements:

• High school diploma or equivalent Required

• Valid US driver's license

• Ability to pass an FAA/DOT drug test

• Experience in dispatching or similar operations in an aviation or non-aviation environment is preferred

• Basic computer skills and working knowledge of the Microsoft Office suite are preferred

The hours for this position are Tuesday - Saturday, 2:00 p.m. - 10:00 p.m. during the Fall and Spring semesters. Summer hours are Tuesday - Saturday, 12:00 p.m. - 8:00 p.m.

To apply with a growing faith-based University for the Aviation Dispatch & Operations Assistant position, please submit a UD Employment Application ( with an attached cover letter, resume, and three professional references or email application materials to View email address on click.appcast.io .

Affirmation Action/Equal Employment Opportunity Employer. For more information regarding the Jeanne Clery Act, please go to

Primary Contact

12298

Human Resources -University of Dubuque

, HR

View phone number on click.appcast.io

Phone

Phone

Phone

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Fax

View email address on click.appcast.io

Email

True

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Job Details

Categories

Clerical/Office Administration

Education

Location

Dubuque, IA

Job Type

Employee

Full/Part

Company ID

1313

Job REQ #

N0Q5ZEN0Q0trYWlIOFBoQS94WFVLQlAyMmRtTkRUZFpyWnEraERHeWJiZVVhNXVkRnBIL0VPcFNWNDBJcnlmcQ==

# Positions

1

Start Date

20260504

End Date

20260704

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University of Dubuque

About the Company

About the University of Dubuque

The University of Dubuque is a private, Presbyterian, coeducational, professional university with a foundation in the liberal arts. Our commitment is to nurturing the mind, body, and spirit as well as encouraging students to explore their fullest potential, is part of a rich Christian identity that dates back to the University's founding in 1852. Our welcoming interfaith community of 2000 students attracts young men and women from across the country and around the globe who seek the knowledge and the skills to make a difference in our ever-changing world. Within a values and faith base, we offer you an array of perspectives and broad exposure to our truly global society. The University comprises the undergraduate college, the graduate school, and the theological seminary.

Mission and Vision

The University of Dubuque is a private university offering undergraduate, graduate, and theological seminary degrees, and other educational opportunities with the intention of educating and forming the whole person. The University is comprised of individuals from the region, our nation, and the world.

As a community, the University practices its Christian commitments by educating students, pursuing excellence in scholarship, challenging students to live lives of worth and purpose, and preparing students for service to the church and the world.

Therefore, the University of Dubuque is committed to:

• A hospitable Christian environment which respects other faith traditions;

• Relationships which encourage intellectual, spiritual, and moral development;

• Excellence in academic inquiry and professional preparation;

• A diverse and equitable community where Christian love is practiced;

• Stewardship of all God' human and natural resources;

• Zeal for life-long learning and service.