Director of Executive & ESOP Administration

Job Description

Job Description

We believe in the commitment to seek out and provide financial and insurance solutions for tomorrow, not just for today. In doing so, we help our customers, employees, and communities "fast forward" to the goals they strive to achieve in life.

Benefits: Health (Traditional and High-Deductible plan options), Dental, Vision, Medical & Dependent Care FSA, HSA, 401k, Employee Stock Ownership, Company paid Life and Long-term Disability Insurance, Voluntary paid benefits, Paid Time Off, Holidays, Extended Medical Absence Leave.

Work Hours: Full-time, Monday through Friday, 8:00-5:00pm.

Skills / Requirements / Qualifications:

• ESOP administration: Primary liaison to trustee/valuation firm/TPA; prepare valuation inputs; manage annual statements, distributions, diversification, and participant communications; maintain repurchase obligation model and cash-flow forecasts.

• 401(k) plan oversight: Coordinate testing (ADP/ACP), audit filings, fee reviews; manage recordkeeper and advisor; ensure timely remittance and disclosures.

• Stock plan administration: Oversee grants, vesting, exercises, tax withholding, and reconciliations; maintain equity plan records in platform.

• Deferred compensation (409A) & BOLI: Support plan operations, elections, distributions, and compliance; coordinate with carriers/advisors; maintain policy and performance reviews.

• Executive & Board reporting: Prepare executive summaries and committee/Board materials; attend key committees as requested; maintain control calendar and dashboards.

• Participant communication: Draft and deliver clear, timely participant notices, FAQs, and education aligned to plan milestones.

• Controls & compliance: Maintain auditable workpapers; coordinate with the Internal Auditor on plan audits; monitor regulatory developments and recommend plan updates.

• Special projects: Execute executive requests (e.g., plan design analysis, benchmarking), improving quality, cycle time, and transparency.

• Comply with applicable banking, insurance, tax, and investment laws and regulations.

• Bachelor’s degree in business, accounting, finance; Master’s/MBA preferred.

• Minimum of eight years’ experience in ESOP/retirement/equity plan administration with executive-level reporting, banking, or ESOP-intensive company preferred.

• Active CPA license desired.

Equal Opportunity Employer

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