Executive Administrative Assistant - Office of the Provost and Academic Affairs

Administrative Support Coordinator

Provides administrative support to executive level leadership in assigned department, unit or college. Compiles information and prepares reports, handles information requests and performs relevant administrative support functions. May also supervise administrative support staff.

KEY RESPONSIBILITIES:

• Provides advanced administrative support and serves as the primary point of contact for the department leadership
• Coordinates communications, maintains assigned leaders calendar, handles calls and messages, responds to emails and interfaces with department visitors and staff
• Prepares, develops, proofreads and edits correspondence, communications, presentations and other documents as needed
• Produces requested information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
• Coordinates, researches and collects data as requested
• Develops and maintains department electronic and paper filing system
• Assists leadership with human resources initiatives including completing and/or gathering all paperwork required for job postings; providing follow up on approval chain, arranging hiring committees and scheduling interviews
• Organizes, coordinates and oversees special projects as assigned
• May supervise assigned administrative support staff
• May maintain department purchasing card (PCard), cash and/or credit card

Required Qualifications:

Educational Requirements: Associate degree from an accredited institution of higher education in related field or an equivalent combination of relevant education and/or experience

Required Experience: Four (4) years of related clerical or administrative support experience

Preferred Qualifications:

Preferred Qualifications: An undergraduate or advanced degree from an accredited institution of higher education in a related field Previous experience in higher education

Proposed Salary:

The salary range is $56,720 to $69,000. Offers are based on relative experience. Comprehensive benefits to include Medical, Dental, Vision, 12 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options and much more! Visit hr.kennesaw.edu/benefits.

Knowledge, Skills, & Abilities:

ABILITIES Able to utilize standard office equipment and multi-line telephone system Able to handle multiple tasks or projects at one time meeting assigned deadlines

SKILLS Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite) Strong attention to detail and follow up skills Strong customer service skills and phone and e-mail etiquette

USG Core Values:

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

Equal Employment Opportunity:

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.

Other Information:

This is a supervisory position. This position does not have any financial responsibilities. This position will not be required to drive. This role is considered a position of trust. This position requires a purchasing card (P-Card). This position will not travel This position does not require security clearance.

Background Check:

Credit Report Standard Enhanced Education Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.