Executive Assistant (Secretary Level 3) (900000350)

Executive Assistant to Deputy Superintendent (900000350) Marietta City Schools MCS Academics - Marietta, Georgia Open in Google Maps Job Details Job ID: 5959736 Application Deadline: Posted until filled Posted: Oct 14, 2026 4:00 AM (UTC) Starting Date: Dec 14, 2026 Job Description POSITION TITLE Executive Assistant (Secretary Level 3) RESPONSIBLE TO Deputy Superintendent JOB CLASSIFICATION Classified 239 Day Employee-At-Will FLSA Status: Exempt RESPONSIBLE FOR Provides timely administrative support to the Deputy Superintendent by organizing and preparing reports, routing correspondences, collecting information, and initiating communications from various district sources. Performs administrative duties for the Deputy Superintendent and designated departments as assigned by the Deputy Superintendent. QUALIFICATIONS Education High School Diploma required; College preferred Experience Minimum of three years of administrative assistant experience at the executive level required MAJOR RESPONSIBILITIES Demonstrates prompt and regular attendance and consistently works as a team player and provides excellent customer service to all clients. Provides administrative support to leadership, understands, and follows procedures in accordance with system policies and regulations, ensures that operations within the office are carried out with the highest level of quality, makes recommendations for improvements, develops workflow processes, and procedures in accordance with Board policies and procedures. Communicates appropriately with clients in person, by telephone, and in writing; places and receives telephone calls; records messages and screens requests for information; schedules appointments, meetings, conferences, and interviews; types and composes various types of correspondence, reports, and other documents. Maintains calendar information for the Deputy Superintendent. Files and maintains accurate records; maintains an office in an orderly and presentable appearance; greets visitors; serves as receptionist for the department; routes calls as appropriate. Assists in the preparation of presentations and meetings. Helps with the preparation of agenda items for board meetings. Communicates work direction and guidance to leadership and staff at various levels. Make travel arrangements and complete and process all travel and expense forms for the Deputy Superintendent and/or designee. Handle confidential documents by ensuring they remain secure Prepare invoices or financial statements and provide assistance in bookkeeping as needed. Will serve as the Deputy Superintendent's designee in handling matters of significance and must exercise discretion and independent judgment when handling receipts and disposal of complaints, requests for information and other matters brought to the Deputy Superintendent's office. P erforms other duties as assigned by the Deputy Superintendent or designee. Skills, Knowledge, Abilities Written and oral communication; organization; public relations; word-processing and Excel; attention to detail and excellent writing skills Physical Demands Frequent walking, sitting, and standing for extended periods. Ability to lift and carry instructional materials and equipment up to 25 pounds. Dexterity to write on a board, operate a computer, and use other classroom technology. Occasional bending, stooping, and reaching. Clear speech and hearing abilities for effective communication. Visual acuity to read printed and digital materials. NONDISCRIMINATION STATEMENT The Board of Education of the City of Marietta does not discriminate on the basis of race, color, religion, national origin, age, disability, or gender in its employment practices, student programs, and dealings with the public. Salary Schedules 08/31/2026 Position Type: Full-Time #J-18808-Ljbffr Marietta City Schools