Office Manager

Job Description

Job Description

The Office Manager keeps our Houston corporate office running smoothly. This role owns the day-to-day operations of the workplace — front-of-house, facilities coordination, vendor and supply management, and administrative support to corporate departments. It is a highly visible position and often the first point of contact for employees, candidates, customers, and vendors.

Key Responsibilities

Office Operations

• Manage daily office operations, including reception, mail and shipping, conference room scheduling, and common-area upkeep
• Order and maintain office supplies, kitchen/breakroom stock, and equipment within an established budget
• Serve as primary liaison with building management, janitorial services, security, and maintenance vendors
• Coordinate office equipment service (copiers, printers, phones) and partner with IT on workspace setup for new hires

• Administrative Support

  • Provide administrative support to corporate leadership, including calendar management, travel arrangements, and expense reports
  • Process invoices, check requests, and purchase orders; code and submit to Accounting for approval
  • Maintain organized physical and electronic filing systems, including confidential records
  • Prepare correspondence, presentations, spreadsheets, and reports as requested

  Employee Experience & Events

  • Coordinate corporate events, meetings, and employee engagement activities, including catering and logistics
  • Support onboarding logistics for new corporate hires — workspace, badge, supplies, welcome materials — in partnership with HR
  • Assist with company-wide communications and posting of required notices

  Safety & Compliance

• • Maintain office safety supplies, emergency procedures, and evacuation plans
  • Support recordkeeping and posting requirements in coordination with HR
  • Handle sensitive and confidential information with discretion

  Qualifications

  Required

  • 3+ years of experience as an Office Manager, Executive Assistant, or in a similar administrative operations role
  • High school diploma or equivalent
  • Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
  • Demonstrated ability to manage multiple priorities in a fast-paced environment with minimal supervision
  • Strong written and verbal communication skills and a service-oriented approach
  • Proven discretion handling confidential information

  • Preferred

    • Bachelor's degree in Business Administration or related field
    • Experience in manufacturing, food and beverage, or CPG
    • Experience with ERP or accounting systems for invoice/PO processing
    • Bilingual (English/Spanish)

    Physical Requirements & Work Environment

    • On-site position at the Houston corporate office; standard business hours with occasional flexibility for events or deadlines
    • Ability to sit or stand for extended periods and to lift up to 25 pounds occasionally
    • Regular use of computer, phone, and standard office equipment