Human Resources Coordinator

HR CoordinatorWe are seeking an HR Coordinator to provide support and assistance to the Pittsburgh Based Human Resources Teams, while ensuring effectiveness and efficiency of HR programs, initiatives and communication. This role is a great opportunity to learn and master HR fundamental skills, while building business acumen within a fast-paced corporate environment.What You'll Do:Assist HR Business Partner team with coordination of all HR initiatives.Assist and support the coordination of all internal movement, inclusive of coordinating job descriptions with the hiring manager and compensation, requesting of compensation proposals, preparing weekly offer log submissions and creation of compensation profiles.Support On-Boarding of new Associates through partnership with Onboarding, Recruiting and Hiring Managers on new hire set up, paperwork and facilitations of check-ins with Associates and Managers on experience; record & report findings and results.Directly support the company's Performance Management Program and assist with communication to Departments on related process, training and materials.Own and monitor contingent and temporary worker usage and ensure adherence to contingent labor policy through administrative support in the Vendor Management System (VMS- System One). Ensure proper submission of approval forms, IT requests, in partnership with hiring managers.Maintain and own consistent finance meetings on a bi-weekly cadence to ensure temporary work is within budget.Own the Associate exit process through scheduling and conducting of exit interviews, coordinating paperwork, tracking of exit feedback and partnering with appropriate HR Manager on communication of feedback to department Executives and Leaders.Maintain Organizational Charts for Departments supported and execute needed alignment changes in the HRIS system to ensure accurate visibility and reporting on headcount and budget.Assist HR Managers in organizational training efforts such as preparing training materials, room set up, participant tracking and facilitation support.Act as a resource for Associates and Management on company practices and policies relating to benefits, pay, PTO, status changes and other administrative functions.Assist HR Managers with administrative functions including but not limited to department and associate file maintenance, copying, faxing, assembling packets and materials, invoice follow-up, ordering supplies, scheduling, coordinating meetings and maintaining meeting minutes as needed.Own and manage the hiring process of contract conversions from start to finish.Maintain bi-weekly Overtime Reports.Responsible for ensuring Associates on a leave of absence return into the business smoothly.Responsible for maintaining the Pittsburgh office Engagement by providing presence and on the ground support for the Pittsburgh HR Teams Office (i.e. company events, initiatives & seating).Provide recruiting support on an as needed basis.Required to be in the Pittsburgh Office at least two-three days per week.Additional responsibilities and special projects as assigned.What You Bring:Bachelor's degree in Business Administration, Human Resources Management, Organizational Development, Communication, Psychology or related field of study preferred.2+ years of experience preferred in an administrative position involving HR related work.Outgoing and gregarious, enjoys interacting with a variety of people.Self-motivated with critical attention to detail, deadlines and reporting.Prior experience with an HRIS system preferred.Handle proprietary and non-routine information with utmost confidentiality.High degree of proficiency MS Office Suite, Outlook & Internet applications.Strong verbal and written communication skills.Exceptional customer service demonstrated through positive actions.Ability to prioritize and manage time effectively.Ability to work in a fast-paced and deadline-oriented environment.Demonstrated collaborative skills and ability to work well within a team.Perks: Why You'll Love it HereGenerous Associate Discount: Treat yourself to the best our brands offer!Summer Fridays (For Pittsburgh, NYC and Remote Corporate Associates): More time for the sun and the weekend between Memorial Day and Labor Day.Casual Dress Code: Come as you are (and stay comfy).Hybrid Schedule: Enjoy a blend of home-office focus and in-office collaboration.In-Person Connection: While we love our digital tools, we love our people even more! To keep our culture thriving, in-person presence is required at one of our Pittsburgh or NYC headquarters, distribution centers or field locations for interviews, orientation and periodic quarterly meetups.FOMO (Fun Office Moments Only) Events: Exciting company-wide events you won't want to miss!Pay/Benefits Information:Actual starting pay is determined by various factors, including but not limited to relevant experience and location.Subject to eligibility requirements, associates may receive health care benefits (including medical, vision, and dental); wellness benefits; 401(k) retirement benefits; life and disability insurance; employee stock purchase program; paid time off; paid sick leave; and parental leave and benefits.Paid Time Off, paid sick leave, and holiday pay vary by job level and type, job location, employment classification (part-time or full-time / exempt or non-exempt), and years of service. For additional information, please click here.AEO may also provide discretionary bonuses and other incentives at its discretion.