Accounts Payable Manager

JOB ESSENTIAL DUTIES: Accounts Payable Operations Oversee the full accounts payable process for MCR Health, including invoice intake, coding, approval validation, payment processing, vendor communication, and AP reporting. Ensure invoices are supported by appropriate documentation, approvals, purchase orders, receiving confirmation, contracts, or other required backup before payment. Reviews invoices for accuracy, completeness, duplicate billing risk, proper vendor information, payment terms, and appropriate general ledger coding. Manages weekly payment runs, including ACH, check, and other approved payment methods. Ensuring payments are made timely while supporting cash management priorities and organizational payment strategies. Maintains accurate and complete vendor files, including W-9 documentation, payment information, contact information, and required compliance documentation. Responds to vendor inquiries and resolves billing discrepancies, outstanding balances, statement differences, and payment issues in a timely and professional manner. Monitors AP aging and provides regular updates on outstanding invoices, payment holds, disputed items, and high-risk vendors. Procure-to-Pay Workflow and Controls Supports the end-to-end procure-to-pay workflow, including alignment between purchase requests, purchase orders, invoice approvals, receipt of goods or services, and payment processing. Works with Procurement, Finance, Grants, and Operations to ensure invoices are routed appropriately and approved by authorized individuals. Ensures AP procedures support proper segregation of duties, approval controls, audit trails, and documentation standards. Identifies workflow gaps, bottlenecks, duplicate payment risks, missing documentation, and opportunities to improve efficiency. Supports effective use of AP automation, purchasing, and accounting systems, including electronic invoice routing, approval workflows, vendor documentation, and payment tracking. Helps ensure that departments understand required documentation standards before submitting invoices or purchase requests