Senior Accounts Receivable Coordinator

Job Description

Job Description

Senior Accounts Receivable Coordinator

Hybrid : 3 days in office / 2 days remote | Raleigh, NC

Hazen and Sawyer is looking for an experienced Senior Accounts Receivable Coordinator to join our corporate accounting team in Raleigh. This role is responsible for cash application, accounts receivable reporting, collection support, and the accounts receivable review related to subconsultant payments.

This is a hands-on senior role for someone who can manage recurring work with limited oversight, recognize when something does not look right, and follow issues through to resolution. The Senior Accounts Receivable Coordinator will also serve as a resource for other accounting staff and help improve procedures as the department's needs change.

About Hazen and Sawyer

Hazen and Sawyer is an employee-owned environmental engineering firm focused on water, wastewater, and stormwater infrastructure. Since 1951, we have worked with municipal clients across the United States and internationally to plan, design, and oversee construction of critical infrastructure projects.

Our accounting team works closely with Project Managers and staff throughout the firm. We value accuracy, follow-through, and good working relationships, and we trust employees to manage their responsibilities while asking questions and involving others when needed.

Key Responsibilities

· Manage the accurate and timely application of a high volume of cash receipts from checks, wire transfers, and electronic payments in Deltek Vantagepoint.

· Process check deposits through a secure bank deposit portal and make sure supporting documentation is complete and properly maintained.

· Coordinate weekly and as-needed subconsultant payments. Review client payments, confirm pay-when-paid requirements have been met, and resolve discrepancies before payments are processed.

· Confirm that new subconsultants have submitted the required W-9 and ACH enrollment documentation and follow up on missing or incomplete information.

· Prepare and distribute monthly, quarterly, and requested accounts receivable reports. Review aging activity, identify balances that need attention, and coordinate follow-up with Project Managers.

· Prepare affidavits and related accounts receivable documentation accurately and within required deadlines.

· Help move client remittances and subconsultant payments to electronic funds transfer, including assisting with documentation and resolving enrollment issues.

· Research and resolve complex, misapplied, or unidentified cash receipts and other accounts receivable or subconsultant payment discrepancies.

· Communicate clearly with Project Managers, clients, subconsultants, and accounting staff regarding balances, payments received, cash application, and payment status.

· Serve as a point of escalation for more complex cash application, accounts receivable, and subconsultant payment issues.

· Work with Project Managers and the accounting team on collection efforts by identifying overdue balances, documenting follow-up, and helping resolve issues that may be delaying payment.

· Maintain organized records and a complete audit trail for deposits, cash receipts, reporting, collection efforts, and related payment activity.

· Provide guidance and cross-training to accounting staff on cash application, reporting, documentation, and accounts receivable procedures.

· Identify recurring issues and recommend practical improvements to accounts receivable processes, reporting, and internal documentation.

Qualifications

· At least three years of experience in accounts receivable, cash application, collections, or a related accounting role.

· Experience managing recurring accounts receivable work and handling a large volume of transactions and numerical data.

· Ability to organize work, set priorities, and meet deadlines with limited oversight.

· Good judgment and the ability to research discrepancies and work through problems without losing track of the details.

· Clear verbal and written communication skills and comfort working with internal staff, clients, and subconsultants.

· A dependable and careful approach to work, with a willingness to ask questions when needed.

· Proficiency with Microsoft Excel and other Microsoft 365 applications.

· Flexibility to work occasional overtime during month-end or other busy periods when needed.

Preferred Qualifications

· Associate degree in Accounting, Finance, Business, or a related field; equivalent relevant experience will also be considered.

· Accounts receivable experience with an engineering, consulting, or other professional services firm.

· Experience with Deltek Vision or Deltek Vantagepoint.

What We Offer

· Hybrid work environment with three days in the office and two days remote.

· Competitive compensation based on experience, skills, and education.

· Comprehensive health benefits including medical, dental, vision, and prescription coverage.

· Pre-tax flexible spending plans for medical, dependent care, and transportation.

· Short- and long-term disability coverage and employer-paid life insurance.

· Paid holidays, floating holidays, and paid time off.

· Employer-contributed 401(k) plan with additional financial planning support.

· Tuition reimbursement, in-house training, and support for professional development

#li-hybrid