Executive Assistant / Operations Partner to Executive Leadership

Executive Assistant / Operations Partner

We are a global distributor operating in the consumer electronics market. Built on direct partnerships with major technology brands, our enterprise manages distribution networks across wholesale, commercial, and retail channels worldwide. In addition to our core global distribution operations, executive leadership manages a diverse portfolio of strategic corporate ventures, commercial investments, and private business entities. Driven by ongoing expansion across multiple sectors, our executive team operates in a fast-paced environment where speed, organizational precision, and seamless operational support are vital to sustaining growth.

We are seeking an Executive Assistant / Operations Partner to serve as the high-level "right hand" and key operational proxy to our Founder/Executive Principal. In this role, you will act as a direct extension of leadership, taking ownership of critical executive workflows, overseeing multi-entity operational tasks, and managing complex administrative deliverables independently. We are seeking a sharp business operator who can step into high-priority situations, communicate on behalf of leadership, manage heavy communication channels, and push multi-faceted business initiatives across the finish line. This role requires high emotional intelligence, outstanding executive judgment, and complete discretion across all corporate and private matters.

Key Responsibilities

• Executive Representation & Inbox Management: Serve as a trusted proxy for executive communications, independently reviewing, triaging, prioritizing, and managing high-volume email correspondence.
• Multi-Entity Operational Oversight: Track, advance, and coordinate operational tasks, projects, and administrative requirements across multiple corporate entities, holdings, and private ventures.
• High-Level Administrative Execution: Drive complex, specialized administrative tasks to completion, including managing bank loan documentation, insurance policies, corporate filings, vendor contracts, and partner agreements.
• Project Management & Bottleneck Elimination: Monitor high-priority corporate projects across departments, following up with internal stakeholders and external partners to ensure critical deadlines are met.
• Executive Scheduling & Logistics: Oversee high-stakes scheduling, calendar management, meeting preparation, and travel arrangements.
• Confidentiality & Discretion: Maintain strict, uncompromising confidentiality regarding sensitive financial records, strategic investments, and executive communications.

Qualifications

• 5+ years of experience in a supporting role (Senior Executive Assistant, Chief of Staff, or Operations Lead) supporting C-Suite executives or entrepreneurs managing multi-entity businesses.
• Exceptional written and verbal communication skills with a refined ability to draft polished, professional communications on behalf of leadership.
• Demonstrated capability in managing complex administrative workflows, commercial financing documentation, insurance processes, and business contracts.
• Highly proactive with strong critical thinking, problem-solving skills, and an ownership mindset requiring minimal day-to-day oversight.
• Exceptional organization, prioritization, and time-management skills under tight deadlines.

Compensation

• Base Salary: $150,000 $200,000 per year.