Accounting Associate

Job Description

Job Description

We are seeking a detail-oriented, organized Part-Time Accounting Assistant to join our finance team. Your main focus will be managing our collections and billing operations to ensure a healthy cash flow and smooth customer accounts. In addition to driving our collections efforts, you will utilize your well-rounded accounting background to assist with accounts payable, journal entries, and general financial reporting support.

This is an ideal role for an accounting graduate looking for a flexible, part-time schedule (approx. 20–25 hours per week) who excels at client-facing financial communication while maintaining strong back-office accounting fundamentals.

Key Responsibilities

• Collections & Accounts Receivable (Primary Focus): Proactively manage overdue accounts via phone, email, and formal notices; monitor aging reports and secure timely client payments.
• Billing Operations (Primary Focus): Generate, review, and issue accurate client invoices and statements on a regular schedule, ensuring all billing data aligns with contracts.
• Dispute & Inquiry Management: Investigate and resolve billing discrepancies, client questions, and payment issues professionally.
• General Accounting Support: Prepare and post standard monthly journal entries and perform routine bank and account reconciliations.
• AP & Financial Reporting: Assist with accounts payable processing (vendor invoices, disbursements) and support the team with monthly financial reporting tasks.

Qualifications & Requirements

• Education: Bachelor’s degree in Accounting, Finance, or a related field required.
• Experience: 1–2 years of accounting experience, with a proven track record or strong emphasis in collections, billing, or accounts receivable.
• Skills:
• • Knowledge of full-cycle accounting areas, including financial reporting, accounts payable, and journal entries.
  • Exceptional verbal and written communication skills for polite, firm client negotiations.
  • Strong proficiency in Microsoft Excel (VLOOKUPs, pivot tables) and standard accounting software (e.g., QuickBooks, NetSuite, or Xero).
  • High level of accuracy, strong organizational skills, and strict attention to detail.

What We Offer

• Schedule: Flexible part-time hours (approx. 20–25 hours per week, MWF).
• Compensation: Competitive hourly rate commensurate with experience ($20 - $23 per hour).

Culture: Collaborative and supportive team environment with opportunities to utilize your entire accounting skill set