Admin Assistant 3 - Decedent Affairs

Requisition ID
req36376

Working Title
Admin Assistant 3 - Decedent Affairs

Position Grade
08

Position Summary

The Office of the Medical Investigator (OMI), a
nationally accredited program within The University of New Mexico School of
Medicine Department of Pathology, is seeking a highly organized and experienced
Administrative Assistant 3 to support complex operational, educational, and
programmatic functions.

OMI investigates deaths across New Mexico that
are sudden, violent, untimely, or unexpected and serves families, communities, and
legal partners with professionalism and compassion. This position
plays a critical role in supportingdepartmental operations, coordinating projects,
and maintaining structured workflows that support both administrative and
medical education-related initiatives. The ideal candidate thrives in a
fast-paced environment, demonstrates strong independent judgment, and brings
advanced experience with Smartsheet's and data-driven tracking systems.

To learn more about the program, visit:

OMI is a 24/7 facility. Applicants may work
weekends/holidays.

Key
Responsibilities:

• Establishes, updates and maintains DNA files and records.
• Implements and maintains data management systems; conducts critical data research, handles problem resolution.
• Provide and oversee support activities within the Decedent Affairs department.
• Manage high inbound call volume and point-of-contact for next of kin, funeral homes, and law enforcement and through various communication methods.
• Provide incoming and outgoing correspondence; maintaining and monitoring deadline calendar; and providing critical information relative to all areas in OMI.
• Provide administrative support to Decedent Affairs department and Supervisor by utilizing knowledge of department operations to plan, develop and execute department service goals.
• Complete various tasks in the processing of decedents to and from OMI.
• Process critical documentation necessary for the identification and release of decedents.
• Perform specialized research for effective location of next of kin.

See the Position Description for additional information.

Conditions of Employment

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Experience supporting medical education, academic programs, or healthcare operations.
• Knowledge of University or academic medical center environments.
• Experience creating dashboards, automated workflows, and reporting tools.
• Strong written communication skills and ability to support leadership-level initiatives.
• Experience in handling evidence and highly confidential information.
• Experience working in the death industry.
• Knowledge of anatomy, physiology, and/or kinesiology.
• Ability to work under complex and/or stressful situations

Additional Requirements

Campus
Health Sciences Center (HSC) - Albuquerque, NM

Department
Office of the Medical Investigator (389A)

Employment Type
Staff

Staff Type
Regular - Full-Time

Term End Date

Status
Non-Exempt

Pay
Hourly: $18.09 - $23.27

Benefits Eligible
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required
Yes

For Best Consideration Date
4/21/2026

Eligible for Remote Work

Eligible for Remote Work Statement

Application Instructions

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Include Resume, Cover letter, 3 professional references, and Official Transcript of highest degree earned.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit Refer to for a definition of Regular Staff.