Administrative Officer

Administrative Officer

Position Number: 0080488

Hiring Unit: College of Education / Administrative Services

Location: Manoa

Closing date: October 20, 2026

Band: B

Salary: salary schedules and placement information

Full Time/Part Time: Full-time

Temporary/Permanent: Permanent

Other Conditions: General funds. Appointment to begin November 2026 or soon thereafter. Renewal contingent upon satisfactory performance, department needs, and availability of funds.

Duties and Responsibilities:

• Serve as Administrative Officer for the COE's Administrative Services Office (ASO). Assist principal investigators (PI) in developing budgets and budget narratives for proposals, ensuring cost items are compliant with RFP guidelines.
• Work with the COE's Contracts & Grants Coordinator in initiating and submitting proposals through myGrant.
• Review and follow-up on improprieties; prepare reports and documents as required by funding agencies; maintain Cost Sharing and Effort Certification reports, etc.
• Implement policies and procedures for recording and reporting grant operations and financial transactions.
• Conduct financial analyses on all intramurally and extramurally funded projects; ensuring that expenditures are in compliance with sponsoring agency, University, and state rules and regulations.
• Consult with PIs regarding extramural project budgets and expenditure projections.
• Review university generated computer reports for accuracy; compile, analyze, develop, and provide financial information and other activity reports to system administrators, auditors, and funding agencies as required.
• Prepare, audit and approve personnel actions for BOR (faculty, APT, civil service, lecturers) and RCUH appointments, casual and student hires in compliance with existing rules and regulations.
• Review and approve fiscal documents such as purchase orders, travel, personal reimbursements, etc.
• Approving authority up to $25,000.
• Responsible for maintaining inventory records for equipment purchased under extramural funds.
• Other duties as assigned.

* Denotes essential functions

Minimum Qualifications:

1. Possession of a baccalaureate degree in education, business administration or related field and 3 year(s) of progressively responsible professional experience with responsibilities for business administration or management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Considerable working knowledge of principles, practices and techniques in the development and reconciliation of project budgets as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with administering sponsored contracts and grants.
4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.
8. For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

Desirable Qualifications:

1. Experience working in higher education.
2. Experience working with financial systems such as RCUH and Kuali.

To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents to the online application. The applicants should submit the following documents: 1. cover letter indicating how you satisfy the minimum and desirable qualifications, 2. names and contact information (including e-mail address) of at least 3 professional references, 3. resume, and 4. official transcripts (copies are acceptable with application; official transcripts are required upon hire). Late, incomplete, or unreadable application materials will not be considered. Please REDACT references to social security numbers and birth date on submitted documents. All items become the property of the University of Hawaii and will not be returned. NOTE: If you have not applied for a position before using NEOGOV, you will need to create an account. The maximum file size to upload/attach is 10 MB. If the attachment is larger than 10 MB, please split the file and upload it as a supplemental attachment.

Inquiries: Sheryl Tashima, View email address on click.appcast.io