Master Scheduler

Job Description

Job Description

Job Title: Master Scheduler Lifecycle Test Truck Scheduler

This role serves as the central coordination point for lifecycle scheduling of test trucks, overseeing activities from initial build through testing, maintenance, and final disposition. You will work closely with product vehicle engineering, logistics, operations, and external partners to unify scheduling processes and ensure efficient utilization of vehicles across multiple programs and locations. The position demands proactive planning, strong communication, and diplomatic leadership to navigate complex stakeholder relationships, drive alignment, and support high-impact testing operations in a dynamic environment.

Responsibilities

• Coordinate the complete lifecycle of test trucks, managing transitions from initial build through testing, maintenance, and fleet disposition.
• Plan and schedule shop work across multiple internal locations and external facilities to optimize vehicle availability and throughput.
• Schedule and coordinate third-party test events, such as dynamometer (Dyno) testing, and support vendor request-for-quote (RFQ) activities and DVP burn-down meetings.
• Act as the primary liaison between test engineering, shop leads, maintenance teams, program managers, and third-party vendors to ensure clear communication and alignment.
• Exercise diplomacy and lead cross-functional stakeholders through change management processes, driving adoption of unified scheduling practices.
• Facilitate weekly planning meetings and cross-functional discussions to align resources, resolve scheduling conflicts, and maintain accurate test timelines.
• Ensure proper documentation and contracts are in place for vehicle loans, transfers, and returns across all programs and locations.
• Prioritize scheduling decisions based on program urgency, resource constraints, test readiness, and strategic business needs.
• Monitor and analyze truck usage to identify bottlenecks, underutilization, and opportunities to improve efficiency.
• Recommend adjustments to schedules, resource allocation, and workflows to increase throughput and reduce idle time.
• Support forecasting and resource planning for future test cycles, helping stakeholders anticipate vehicle and facility needs.
• Maintain accurate records of truck assignments, test durations, and vehicle movements across locations.
• Generate utilization reports and dashboards for leadership review, providing clear visibility into fleet usage and scheduling performance.
• Document and maintain standard operating procedures (SOPs) for lifecycle scheduling, coordination, and reporting.
• Use scheduling tools and software such as MS Project, Excel, and Jira to manage timelines, track progress, and communicate updates.
• Collaborate with operations and fleet management teams to align scheduling with operational constraints and system capabilities.

Essential Skills

• Bachelors degree in logistics, operations management, or a related field, or equivalent practical experience.
• At least 2 years of experience in scheduling, logistics coordination, or test operations.
• Strong understanding of vehicle testing environments and lifecycle management processes.
• Proficiency with scheduling tools and software, including MS Project, Excel, and Jira.
• Demonstrated experience in stakeholder management, with the ability to work cross-functionally and diplomatically with diverse teams.
• Strong organizational skills and attention to detail, with the ability to maintain accurate records and documentation.
• Excellent communication, listening, and interpersonal skills to facilitate meetings and resolve conflicts.
• Ability to manage documentation and reporting, including utilization reports, dashboards, and SOPs.
• Experience in operations or fleet-related coordination, with an understanding of how scheduling impacts overall performance.

Additional Skills & Qualifications

• Experience using fleet management systems to track and optimize vehicle utilization.
• Knowledge of vehicle testing protocols and environments, including functional, RG, and durability testing.
• Ability to manage multiple priorities and deadlines in a fast-paced, evolving environment.
• Comfort working in undefined or emerging operational areas, with a self-guided and adaptable approach.
• Experience in lifecycle scheduling and coordination across multiple locations and external facilities.
• Background in stakeholder engagement and cross-functional collaboration in engineering or operations settings.
• Familiarity with operations reporting, documentation practices, and continuous improvement methods.

Work Environment

This is an onsite role within a product vehicle engineering and test operations environment. You will work closely with engineering teams, shop personnel, maintenance staff, logistics specialists, and external vendors in a setting focused on vehicle testing and lifecycle management. The work involves regular coordination across multiple facilities and test locations, including third-party testing sites such as Dyno labs. You can expect a fast-paced atmosphere where priorities may shift based on program needs and test readiness, and where accurate scheduling, documentation, and communication are critical to success. Standard office and shop tools, including MS Project, Excel, Jira, and fleet management systems, are used to manage schedules, track vehicle usage, and produce reports and dashboards.

This is a Permanent position based out of Portland, OR.

The pay range for this position is $45.00 - $50.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a Permanent position based out of Portland, OR.

This position is anticipated to close on Oct 21, 2026.

This is a fully onsite position in Portland,OR.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications withoutregard to race, sex, age, color, religion, national origin, veteran status, disability,sexual orientation, gender identity, genetic information or any characteristic protectedby law.

If you would like to request a reasonable accommodation, such as the modification oradjustment of the job application process or interviewing process due to a disability,please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in thecity and county of San Francisco, we will consider for employment qualified applicantswith arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as acondition of employment or continued employment. An employer who violates this lawshall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process,including sourcing, screening, and evaluating candidates. AI helps assess applicationsand qualifications, but final decisions are made by our hiring team. By applying, youacknowledge and agree that your application may be reviewed using AI tools.