Project Controls Specialist

At Cumming Gallagher, you will work on some of the world’s most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest‑growing project and cost management consultancies in the United States, reflected in our top‑10 rankings in ENR. With over 60 offices globally and double‑digit year‑over‑year revenue growth, the opportunities to make your mark are limitless. This position is part of our Project Management Department and is responsible for monitoring and reporting project or program costs as compared to budget or contract. The Project Controls Specialist must understand the master budget and bond funding so as to provide general program coordination, program‑level reporting and analytical reports for phases of project completion. Responsibilities Coordinate and provide support to project managers and the client’s facilities staff to establish and maintain data coding structures and project control tools. Interact with district accounting and purchasing staff, coordinating district financial information with Procore system for all financial transactions to ensure reconciliation of program controls data for monthly reporting purposes. Gather and track quality data used for budgets, contracts, change orders, trends, and actual costs. Maintain management reporting data to produce program controls reports. Ensure regular and timely reporting of the project’s financial progress to advise of any conditions that would affect timelines or costs. Review documents filed by Project Managers to ensure accurate and thorough document control. Review, evaluate, and recommend changes to project documents as required by project needs. Routinely review pay applications, change orders and contracts for accuracy and alignment with budget and board approval. Assist the project management team with various parts of the project such as constructability review, value engineering, pay‑app reviews, schedule development, FF&E program development and execution. Assist in formulating the design, bid, and project phase of scheduling. Assist in the addenda and bid process. Under supervision of Project Manager, conduct pre‑bid and job start meetings. Monitor contract compliance and report concerns to Project Manager. Under the supervision of Project Manager, facilitate job‑site meetings and prepare meeting minutes. Oversee approvals from applicable government agencies are received and documented. Under supervision of Project Manager, conduct close‑out activities and assist with building occupancy. Prepare field reporting for review by Project Manager. Perform QA/QC process. Review change orders for completeness and conformance to company and client standards. Review RFIs/Submittals for completeness before distribution to design team. Provide basic CPM scheduling and budget management. Review and maintain As‑Built drawings. Other duties as assigned. Attendance at work during normal business hours. Knowledge & Skills Proficient in using Procore construction management software. Experience with various project control tools and software. Experience gathering and tracking quality data relating to budgets, contracts, change orders, trends, and actual cost. Experience with the QA/QC process. Utilize effective written and oral communication skills. Understand how your role contributes to the organization’s goals. Deliver quality work product by role‑modeling organizational core values. Hold self accountable to individual and team goals. Consistently communicate and collaborate with team members and clients. Build relationships with peers, leaders, and clients. Proactively participate in self‑development to continually enhance current skills and build new skills required to excel at the current role and prepare for career progression. Ability to communicate with various stakeholders, internal and external to the company. Demonstrate an understanding of how project documentation impacts the project flow. Ability to read blueprints. Ability to multi‑task, prioritize, and work efficiently. Demonstrate sound judgement and logical decision‑making skills. Ability to perform at high levels in a fast‑paced, ever‑changing work environment. Rely on instructions and pre‑established guidelines to perform the functions of the job. Education & Experience Education: Bachelor’s Degree in Business Administration or equivalent experience. Experience: A minimum of five years’ experience in construction administration is required. Preferred Certification: Primavera Systems Certification or equivalent for document control software usage. The salary range for this full‑time role is $77,000.00–$102,666.68 per year. Ranges are determined based on the position, geography, client and industry experience and level, and represent a good faith effort to provide a fair and equitable salary. This range reflects base salary only and not the total compensation package. Benefits Medical, Dental, and Vision Insurance 401(k) with company matching Paid Time Off and Paid Holidays Short and long‑term disability Employee Assistance Program Cumming Group is committed to providing Equal Employment Opportunity in its personnel policies and practices. It is Cumming Group’s policy to recruit, hire, train and promote team members and applicants for employment without regard to race, color, creed, religion, age, sex, marital status, registered domestic partner status, genetic information, sexual preference, sexual orientation, gender (including gender expression and gender identity), pregnancy (including childbirth or related medical conditions, including breastfeeding), military service, national origin, ancestry, citizenship, physical disability, mental disability, veteran status or any other protected classification under federal, state, or local law. All such decisions are based on individual merit, qualifications, and competence as they relate to the particular position, and on the principle of equal employment opportunity. All other terms and conditions of employment, such as compensation, benefits, transfers, layoff, return from layoff, training, education, and social and recreational programs, are administered without regard to the characteristics described above. To this end, Cumming Group complies with all provisions of Title VII of the Civil Rights Act of 1964 as amended, all of the rules, regulations and relevant orders of the Secretary of Labor, and all similar state and local laws. #J-18808-Ljbffr Cumming Management Group, Inc.