Executive Assistant

Lina Kim DDS

Seattle, WA

Job Description
Job Description
Executive Assistant (Personal & Business Assistant)
About the role We are looking for a sharp, dependable right hand to help run the business side of two growing organizations — Healthcare offices in (Laurelhurst & Magnolia) and a mobile clinic — plus a personal wellness retreat project on the side located in Woodinville. This is a hybrid role: equal parts behind-the-scenes operator and in-person team energizer.
What you'll do
Handle monthly bill pay and payroll across both businesses
Manage and update wellness retreat website, plus its related bills/subscriptions
Coordinate and help run meetings with corporate partners
Visit the offices 1–2x/week — bring snacks, bring good energy, be a friendly presence for the team
Check in regularly with doctors and dental assistants to make sure nothing's falling through the cracks
General admin support as things come up
What we're looking for
Organized, proactive, and comfortable juggling finance tasks and people tasks in the same week
Basic comfort with bookkeeping/payroll tools and simple website edits (Squarespace/Wix-type platforms)
Warm, outgoing — someone who genuinely likes walking into a room and lifting the mood
Trustworthy with financial and confidential information
Reliable transportation for office visits
Background check
Good to have
Experience in a small business or healthcare office setting, Google sheets and drive
Familiarity with QuickBooks or similar payroll/accounting software
Logistics
Part-time / flexible, with set weekly hours for finance tasks + 1–2 in-office visits
Seattle area (Laurelhurst & Magnolia offices) and Woodinville Retreat center
Not a Remote job

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Vacancy posted a month ago

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