Project Administrator & Invoicing Specialist

Contracts Administrator

ATCO STRUCTURES AND LOGISTICS (USA) INC. ("ASL-USA") is currently seeking a Contracts Administrator for our San Antonio Sales Branch. This position will play a key role in the lifecycle of customer contract administration, ensuring accurate administration of sales contracts.

Key responsibilities of the position include:

• Coordinate the administration of sales contracts and associated documentation. Manage the contractual process from receipt of project paperwork to completion and warranty/service administration.
• Process customer invoices, amendments, addendums, and related change orders in accordance with company policy and procedure. Maintain accurate records of contractual agreements.
• Ensure regular communication with team members to ensure accurate contract changes or other pertinent information is disseminated timely and accurately. Distribute incoming projects, contracts, subcontracts, modifications to internal managers and salespersons.
• Review progress and schedules to ensure billing and invoicing is processed accurately and timely.
• Maintain up-to-date customer files including customer set-up documents, bonds, and insurance documents.
• Lead the timely coordination of month-end financial submittals to ensure accuracy and compliance throughout the process. Populate end reports with cost/revenue for the financial month, ensuring accurate recording.
• Coordinate with internal teams and external partners to resolve project-related issues.
• Review project documentation for completeness and accuracy.
• Process necessary project paperwork and change orders. Monitor costing information for change orders and production/operation authorities to ensure accounting information is accurate.
• Maintain project logs of all ongoing and future work.

Required qualifications/education/work experience:

• A Bachelors degree or an Associates degree from accredited college/university in Business, Construction Science, or related discipline is preferred. Industry experience in lieu of a degree may be considered.
• Two (2) years of experience as a Sales or Contracts administrator, preferably in a field services environment, logistics environment and/or the modular industry.
• Ability to work in fast-paced team environment and flexibility to accommodate demanding project schedules.
• Proficiency in MS Office Suite; Knowledge of SharePoint, Salesforce and/or Oracle ERP systems desired.
• A motivated self-starter and process-oriented with high attention to detail; excellent organizational, communication and time management skills is required.

ATCO is committed to providing a full suite of competitive benefits for our employees, offering medical, dental, vision, 401(k), short and long-term disability, life and supplemental insurance programs. ATCO has a generous PTO program, paid family leave for qualifying employees, and ten (10) paid holidays annually. In addition, ATCO believes in strengthening the communities where we work and live. Through our Employees Participating in Communities ("EPIC") program, employees are encouraged to actively participate in their community through fundraising events.

ATCO is an Equal Employment Opportunity ("EEO") employer, committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities. ATCO is a drug-free workplace and participates in the E-Verify program as required by law.

Veterans are encouraged to apply.