AP/AR Specialist

Job Description

Day-to-Day • Primarily responsible for Accounts Payable, with some Accounts Receivable support • Process approximately 150–300 invoices per week • Review invoices associated with the previous day's deliveries • Enter and process invoices within QuickBooks and the company's proprietary system • Perform three-way matching and verify invoice, PO, pricing, and receiving information • Make ongoing pricing and cost changes within the system • Review customer orders and reports to determine products, quantities, and associated costs • Enter product/order information into spreadsheets and prepare corresponding invoices • Export and track incoming AR payments • Reconcile daily payments and accounts • Assist with collections and outstanding payment follow-up • Monitor customer deductions, credits, and pricing discrepancies • Work closely with shipping and receiving to ensure outgoing shipments align with orders and invoicing Support high-volume customer accounts, including customers such as 7-Eleven

Skills and Requirements

Must-Haves • Accounts Payable experience, with the ability to process a high volume of invoices • Experience with: ○ Invoice processing ○ Three-way matching ○ Pricing and cost updates ○ Account reconciliation ○ Receiving and posting customer payments • QuickBooks experience • Strong Excel skills • Comfortable working with spreadsheets and exporting/importing financial data • Detail-oriented and able to keep up with frequent pricing and invoice changes • Comfortable working fully onsite Open to a more junior/green candidate with a strong foundation who can learn their processes quickly Nice-to-Haves • Experience with PivotTables • Experience with VLOOKUPs • Experience in a higher-volume AP environment • Exposure to manufacturing, food distribution, logistics, or another transaction-heavy business Experience working with proprietary accounting, inventory, or purchasing systems

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to View email address on click.appcast.io.