Patent Prosecution Legal Assistant

Position Summary

We are seeking an experienced Patent Prosecution Legal Assistant to support a busy Intellectual Property practice. The ideal candidate will have 4-6 years of patent prosecution experience and a strong understanding of USPTO procedures, patent filings, docket management, and intellectual property administration. This role requires exceptional attention to detail, organizational skills, and the ability to manage multiple deadlines in a fast-paced legal environment.

Responsibilitie

• sPrepare, file, and maintain U.S. patent prosecution documents with the USPTO
• .Manage patent portfolios and monitor critical deadlines using docketing systems
• .Prepare and file Information Disclosure Statements (IDS), Powers of Attorney, Assignments, Declarations, and other patent-related documents
• .Coordinate domestic and foreign patent filings with attorneys, clients, and foreign associates
• .Review correspondence from the USPTO and ensure timely responses and filings
• .Track patent applications through all stages of prosecution
• .Maintain electronic and physical client files, ensuring accuracy and compliance
• .Assist attorneys with patent application preparation, filing, and prosecution matters
• .Prepare reporting and status updates for clients regarding patent portfolios
• .Process and track maintenance fees, annuities, and related deadlines
• .Conduct conflict checks and assist with opening new matters
• .Support attorneys with administrative and legal support functions as needed

.
Qualificatio

• ns4-6 years of patent prosecution legal assistant experience require
• d.Experience supporting patent attorneys in a law firm or corporate legal departmen
• t.Strong knowledge of USPTO filing procedures and patent prosecution workflow
• s.Experience with patent docketing systems such as CPI, Anaqua, FoundationIP, Patricia, or similar platform
• s.Familiarity with domestic and foreign patent filing
• s.Experience preparing and filing IDSs, Assignments, Declarations, and related patent document
• s.Proficiency with Microsoft Office Suite, including Word, Outlook, and Exce
• l.Excellent written and verbal communication skill
• s.Strong organizational skills with the ability to manage competing priorities and deadline
• s.High level of accuracy and attention to detai

l.
Preferred Qualificati

• onsExperience supporting a high-volume intellectual property practi
• ce.Knowledge of patent portfolio management and maintenance fee tracki
• ng.Experience working with international associates and foreign filing procedur
• es.Associate's degree, bachelor's degree, or paralegal certificate preferr