Executive Administration Officer

Job Title: Bilingual Executive Administration Officer

Company: Easy Healthcare Corporation | View email address on click.appcast.io, Premom

Location: In person – Darien, IL

Job Type: Full-Time

Compensation: $60,000-$120,000 based on experience

Reports To: CEO and COO

About Us

Easy Healthcare Corporation is a leader in home healthcare and fertility tracking solutions, known for our innovative brands View email address on click.appcast.io and Premom . We are committed to empowering individuals on their fertility and healthcare journeys with high-quality, user-friendly products and advanced digital tools.

Job Title: Executive Assistant

Position Overview:

The Executive Assistant (EA) will serve as the right hand to the CEO and COO, enabling them to operate efficiently and effectively by handling a wide range of administrative, operational, and strategic support tasks . The ideal candidate is proactive, highly organized, resourceful, and capable of handling confidential information with discretion.

Key Responsibilities:

Executive Support

• Manage complex calendars , scheduling internal and external meetings, prioritizing based on urgency and business goals. Provide comprehensive administrative support to the executive team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare materials for meetings and ensure executives have the necessary information in advance.
• Coordinate travel arrangements , including flights, accommodations, and itineraries.
• Handle expense reporting , reimbursements, and budget tracking for executive-level operations.
• Prepare presentations, agendas, briefing materials , and meeting notes as needed.

Internal & External Communications

• Draft and manage email communications on behalf of the CEO and COO when needed.
• Serve as a liaison between the executives and key stakeholders, partners, board members, and team leads.
• Support board meeting prep , including compiling decks, scheduling, and logistics.
• Serve as a point of contact for internal and external stakeholders, managing communication on behalf of executives.
• Draft and edit correspondence, reports, and presentations for leadership.

Operations & Project Support

• Support day-to-day administrative operations , ensuring the executives are focused on high-impact tasks.
• Assist in tracking deliverables for key initiatives and follow-ups across departments.
• Partner with HR, Legal, and Finance on confidential initiatives or cross-functional projects.
• Assist in coordinating special projects and initiatives across departments, providing administrative support to ensure timely execution and completion.
• Track and manage CEO and COO’s project timelines, ensuring deadlines are met.

Office & Culture (if applicable)

• Help coordinate team offsites , executive events, or leadership summits.
• Maintain a pulse on executive team morale and ensure seamless communication flow.

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or a related field (preferred).
• 2-4 years of experience as an Executive Assistant, Administrative Manager, or Chief of Staff supporting C-suite executives (preferably in healthcare, healthtech, or high-growth environments).
• Exceptional calendar and time management skills. Strong organizational skills with the ability to multitask and prioritize in a fast-paced environment.
• Outstanding written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High degree of professionalism, discretion, and integrity —especially when handling sensitive or confidential information. Excellent written and verbal communication skills, with a keen attention to detail. Ability to maintain confidentiality and handle sensitive information with professionalism and discretion.
• Excellent written and verbal communication skills, with a keen attention to detail.
• Strong problem-solving skills and ability to anticipate needs before they arise.
• Strong interpersonal skills and the ability to interact effectively with all levels of the organization.
• Bilingual in Mandarin Chinese is a must.

Proficiency in tools like:

• Google Workspace (Gmail, Docs, Calendar, Sheets, forms)
• Zoom, Slack, Notion, ChatGPT

Why Join Us?

• Be part of a passionate and growing company dedicated to improving women’s health and wellness.
• Competitive salary and benefits package.
• Opportunities for professional development and career growth.
• Work in a dynamic, innovative environment where you can make a real impact.

If you are an organized, adaptable, and motivated individual with a passion for executive support, we’d love to hear from you. Apply today to be a part of a team that’s revolutionizing women’s healthcare at home!