Business Office Clerk

Business Office Clerk Job ID: 303047 Location: Georgia College & State Univ Full/Part Time: Full Time Regular/Temporary: Regular About Us Georgia College & State University (GCSU) is the state'sdesignated public liberal arts university, where students learn theessential skills to compete in a fast-paced and technology-drivenglobal society. The university prepares students for successfulcareers, leadership in communities, problem solving and life-longlearning through personalized attention in a residential settingwith opportunities for a variety of transformational experiencesthrough its award-winning, high-impact practices. One of only threeselective universities within the University System of Georgia anda top 10 ranked public university in the Southeast, GCSU offersundergraduate degrees in more than 40 majors, more than 30 graduateprograms, doctorates in education and nursing, professionalcertificates, and continuing education programs. As a member of the prestigious Council of Public Liberal ArtsColleges (COPLAC), GCSU is committed to fostering a liberal artsenvironment that values academic preeminence, interdisciplinaryinquiry and an inclusive learning community. GCSU enjoys a strongreputation for academic excellence and nationally ranked programsaccording to US News & World Report, The Princeton Review andColleges of Distinction - among other ranking sources. Georgia College & State University takes great pride incombining the educational experience of a private liberal artscollege with the affordability of a public university. Faculty andstaff are dedicated to student engagement and experiential learningthrough high-impact practices such as internships, service- andcommunity-based learning, leadership development, study abroadopportunities, mentored undergraduate research and a capstoneproject that fosters intellectual curiosity, reasoned inquiry andcritical thinking. The university's beautiful and historic campus is locateddowntown in Milledgeville, Georgia, a charming college town ofapproximately 19,000 residents in Central Georgia, and only 90miles southeast of Atlanta. Milledgeville is also the home of notedAmerican author and alumna, Flannery O'Connor, '45, and the collegecommunity enjoys many exciting literary arts programs at O'Connor'sformer home, Andalusia, a National Historic Landmark owned by theuniversity. Milledgeville is located on the banks of beautiful LakeSinclair and Lake Oconee, allowing faculty, staff and students totake full advantage of the environmental and recreational benefitsof being part of a lake community. For cultural, educational andleisure opportunities beyond Milledgeville - Macon and Atlanta arelocated within easy driving distances. Georgia College & State University is dedicated toprotecting academic freedom in addition to supporting freedom ofexpression as outlined in the University System of Georgia's Freedom of Expression and Academic Freedompolicy and its Ethics Code of Conduct. For more information,visit us online at gcsu.edu. Job Summary This position works directly with students, parents, faculty,and staff, and is responsible for the collection of studentaccounts and routine accounting work involved in maintainingaccounting and fiscal records. The employee receives and disbursescash, provides a high level of customer service, performs generalaccounting reconciliations, and completes general office duties.This position answers a high volume of telephone calls, assistscallers and visitors in a friendly and helpful manner, and providesminor technical assistance for online services. Responsibilities Cash Management & Reconciliations - 40 Maintains petty cash fund for Fiscal Services Prepares daily bank deposits and issues departmental petty cashreimbursements Performs daily, weekly, and monthly reconciliations of receivables,credit cards, and other general accounting tasks Processes and collections returned checks and ACH payments Customer Service & Communication - 25 Maintains the Business Office email account Responds to a high volume of telephone calls and provides assistance in a friendly manner Works directly with students, parents, faculty, and staff, providing customer support and resolving inquiries Student Accounts & Fiscal Records - 15 Manages collection of student accounts Performs routine accounting work to maintain accurate fiscalrecords Responsible for receiving and disbursing cash General Office Duties & Technical Support -10 Handles general office duties as assigned Provides minor technical assistance for online services Other - 10 Perform related work as required Required Qualifications Educational Requirements High school diploma or equivalent; AND at least three years ofexperience in banking and/or account collections. Preferred Qualifications Preferred Experience Experience with Banner Student System. Proposed Salary This position is a pay grade 5. The available salary rage beginsat $30,828.00. Starting Salary within this range is based onrelevant years of experience. For more information about GCSUcompensation practices, click here: This position is full-time with benefits and is in person oncampus. For more information about USG Benefits click here: Required Documents to Attach List of References Knowledge, Skills, & Abilities ABILITIES Ability to receive and disburse cash accurately and maintainaccountability for petty cash funds Ability to maintain accuracy and attention to detail whenreconciling accounts and collecting on student balances Ability to communicate effectively and provide a high level ofcustomer service in a friendly, helpful manner Ability to provide basic technical assistance to users of onlineservices Ability to perform general office duties and other related work asassigned KNOWLEDGE Knowledge of general bookkeeping, accounting, and reconciliationprinciples used to maintain accurate fiscal records Knowledge of cash handling and cash management practices, includingpetty cash funds and daily bank deposit procedures Knowledge of student account collection processes and relatedfiscal recordkeeping requirements Knowledge of the Banner Student System or a comparable studentaccounts/information system Knowledge of Microsoft Office and electronic check scanning systemsused in daily processing SKILLS Skill in preparing and reconciling daily, weekly, and monthlyfinancial records, including receivables and credit cardtransactions Skill in processing and resolving returned checks and ACH paymentissues Skill in operating electronic check scanning equipment and otherstandard office technology Skill in delivering prompt, courteous customer service to students,parents, faculty, and staff by phone and email Skill in managing a high volume of telephone calls andcorrespondence in a professional manner USG Core Values The University System of Georgia is comprised of our 25institutions of higher education and learning as well as the SystemOffice. Our USG Statement of Core Values are Integrity, Excellence,Accountability, and Respect.These values serve as thefoundation for all that we do as an organization, and each USGcommunity member is responsible for demonstrating and upholdingthese standards.More details on the USG Statement of CoreValues and Code of Conduct are available in USG Board Policy8.2.18.1.2 and can be found on-line at Additionally, USG supports Freedom of Expression as stated inBoard Policy 6.5 Freedom of Expression and Academic Freedom foundon-line at Equal Employment Opportunity Equal opportunity and decisions based on merit are fundamentalvalues of the University System of Georgia (USG). The Board ofRegents prohibits discrimination on the basis of an individual'sage, color, disability, genetic information, national origin, race,religion, sex, or veteran status ("protected status"). Noindividual shall be excluded from the participation in, denied thebenefits of, or otherwise subjected to unlawful discrimination,harassment, or retaliation under, any USG program or activitybecause of the individual's protected status; nor shall anyindividual be given preferential treatment because of theindividual's protected status, except that preferential treatmentmay be given on the basis of veteran status. Other Information This is not a supervisory position. This position has financial responsibilities. This position will not be required to drive. This role is not considered a position of trust. This position does not require a purchasing card (P-Card). This position will not travel. This position does not require security clearance. Background Check Credit Report Standard #J-18808-Ljbffr Georgia College