Remote projects administrative manager

Company Description West Virginia State University is a public research and teaching institution serving the Kanawha Valley and beyond. Recognized as a “Living Laboratory of Human Relations,” the university emphasizes inclusive learning, community engagement, and practical education. It offers a range of academic programs supported by comprehensive admissions and financial aid services. Prospective team members will join a mission-driven environment that supports student success and innovation. More information about programs and services is available at
Role Description The Remote Projects Administrative Manager is a full-time, on-site role based in Charleston, WV. This position oversees the planning, coordination, and administration of multiple university projects, ensuring timelines, budgets, and outcomes are met. The manager will organize project documentation, track progress, schedule and support meetings, and collaborate with faculty, staff, and external partners to keep stakeholders informed. Daily responsibilities include maintaining project records, preparing status reports, monitoring compliance with university policies, and helping resolve administrative issues. The role also involves improving processes, supporting grant and contract activities, and contributing to strategic initiatives that advance the university’s mission.
Qualifications

• Project coordination and administration skills, including scheduling, tracking milestones, and managing documentation.
• Strong organizational and time-management abilities to handle multiple projects and competing priorities.
• Proficiency with office and collaboration software (e.g., Microsoft Office, project management tools, videoconferencing platforms).
• Effective written and verbal communication skills for preparing reports, correspondence, and engaging with diverse stakeholders.
• Attention to detail and accuracy in recordkeeping, data entry, and compliance with university policies and procedures.
• Ability to work collaboratively with cross-functional teams and maintain professional relationships across the institution.
• Problem-solving and critical-thinking skills to identify issues, propose solutions, and support process improvements.
• Bachelor’s degree in business administration, public administration, management, or a related field; relevant experience in higher education or project administration is preferred.