Administrative Assistant

Garden of Prayer Youth Center

ESSENTIAL FUNCTIONS

To assist the Director of Administrative Operations with operational functions the administrative office and to assist with the basic needs human resource documentation

ORGANIZATING AND COORDINATING

Screening/Intake

Attend activities such as but not limited to: job fairs, business after hour socials, agency fund raising and community awareness events.
Assist with the retrieval of necessary documentation for the needs and purposes of the human resource department for employment screenings.
Schedule and conduct pre-employment screenings for perspective employees.
Assist human resources in the development and implementation of orientation for employees.
Request and collect pre-employment documentation from newly hired employees during trail period.

Interfacing

Ability to communicate and work with team members to provide guidance and assistance to new team members.
Ability to answer and transfer direct, and document all messages that enter the agency.
Represent the agency cleanliness, punctuality, sportsmanship etc...
Maintain positive public relations with vendors, clients, as well as other community officials.
Participate in department and company employee meetings.
Provide frequent feedback and positive reinforcement to participant

Linkage

Establishes and maintains positive and professional relationships with community supports and stakeholders (Police Department, Hospitals, School Faculty and Administration, etc)
Provides linkage to equipment service providers and monitors progress thru completion of task.

Monitoring

Maintains office equipment and supply inventory and assesses the functioning of office equipment, secures maintenance assistance for needed repairs for equipment
Records and transcribes board meeting minutes
Keep record of all program equipment
Creates, updates and maintains client database
Assists with arranging staff trainings
Monitors Risk Management safeguards
Monitors office environmental/climate controls
Monitor individual participant portfolios and report needed adjustments to Program Coordinator
Monitor the progress of each weekly lesson plan and report any findings to the Program Coordinator
Maintain a behavioral management system that helps develop self control and respect

Direct Service

Carries out clerical/secretarial functions such as: typing correspondences and reports (memos, letters, ect.), provides data entry, routes incoming mail, schedules administrative meetings, fields incoming calls
Facilitates and arranges employee orientation
Maintain accurate employee records
Assists with facilitating and coordinating agency-wide activities
Maintains a monthly calendar of events and activities for the main office and any branch offices

ADMINSTRATIVE

Documentation/Record Keeping

Maintain accurate employee records
Documentation of any Unusual Incident as it pertains to emergency telephone calls from participants' parent/guardian(s).
Maintain accurate employee database as it pertains to contact information.
Keep documentation of all maintenance for office equipment.
Ensure that every visitor, and employee document the time entered and exited the facility.
Creates, updates and maintains client database

Agency-Activities/Training/Other

Attend and participate in all initial and on going training
Actively participate in orientation and staff training, assigned staff meetings
Attend "All Staff" meetings

Requirements

Physical Requirements Rarely Occasionally Frequently Regularly
(0-12%) (12-33%) (34-66%) (67-100%)

Seeing: X
Hearing: X
Standing/Walking X
Climbing/Stooping/Kneeling X
Lifting/Pulling/Pushing: X
Grasping/Feeling: X

QUALIFICATIONS

Education: Completion of a high school diploma or equivalents

Experience: 2 year or more in a clerical service related field

Credential: N/A

Required Knowledge, Skills and Abilities

Ability to communicate and work with children with varying ages and skills; and provide necessary guidance, support, and supervision to participants at all times.
Mathematics and language arts proficiency
First aid and CPR certified
Passion to make a positive impact on the lives of children in the community and to educate them to proficiency
Visual and auditory ability to identify and respond to environmental and other risks related to an activity.
Excellent communication and organizational skills
Able to work collaboratively with teams
Demonstrated reliability regarding attendance and work performance
Ability to be creative, flexible and adaptive in ALL activities and responsibilities
Must be a team player
Must want to help address the needs of the community

Apply

Vacancy posted 4 days ago

Similar jobs that could be interesting for youBased on the Administrative Assistant in Kankakee, IL vacancy

Administrative Assistant & Club Coordinator for the Office of Student Life
$16.5 per hour
...strive to be a more inclusive community as we seek to understand and celebrate our unique experiences and perspectives. The Administrative Assistant for the Office of Student Life provides high-level administrative and operational support to Student Life, Career...
Suggested
Hourly pay
Full time
Work at office
Olivet College
Bourbonnais, IL
4 days ago
Administrative Assistant
Join our DYNAMIC team at Bickford Senior Living as a Concierge! The Concierge provides great customer service and support at the front desk of the Branch, greeting visitors and answering the phone in a way that represents Bickford's culture and commitment to our residents...
Suggested
Daily paid
Full time
Temporary work
Part time
Relief
Work at office
Bickford Senior Living
Bourbonnais, IL
18 hours ago
Office Assistant
$16.94 per hour
...Office Assistant Office Assistants are responsible for processing appointments, customer reception, and encounter management of both visits in person and contacts by phone. Processes medical information including, but not limited to, results and encounter documentation...
Suggested
Full time
Work at office
Sarah Bush Lincoln
Kankakee, IL
2 days ago
Assistant to the Executive Director/Board Secretary
$55k - $65k
...Executive Administrative Assistant Serves as the Assistant to the Executive Director and as Board Secretary to the Operational and Governing Boards and associated committees to facilitate the implementation of NDSEC's mission. Core competencies include proficiency...
Suggested
Contract work
Zero hours contract
Work at office
Flexible hours
DuPage County ROE
Kankakee, IL
18 hours ago
Administrative Assistant I
...Administrative Assistant I Seeking a self-motivated individual to maintain patient records using electronic health system software and provide general administrative duties and guest relations support in a fast-paced environment. Responsibilities will include providing...
Suggested
Work at office
Nexus Family Healing
Manteno, IL
1 day ago
Executive Assistant to SVP & GM
$92k - $114k
...Executive Assistant Optimizes the productivity and effectiveness of the assigned senior executive(s) by managing time and commitments... ...and customer meetings. Trains and advises subordinate administrative staff on new procedures and requests information needed from...
Work experience placement
Cubic
Kankakee, IL
4 days ago
EA Development
$55k - $60k
...Administrative Assistant, Curriculum & Instruction The Administrative Assistant for the Curriculum & Instruction Department provides high-level administrative, organizational, and operational support to ensure the efficient functioning of district-wide instructional...
Work at office
Afternoon shift
Dolton School District 148
Kankakee, IL
18 hours ago
Pos Specialist / It Support at Kankakee Natural Foods
...our 15 person strong team. Our ideal candidate is attentive, ambitious, and can work well on their own and with a team. ----- Assist and support POS system - ECR Software Experience a plus Create and Curate social media and website content Clear and effective...
Work at office
Kankakee Natural Foods
Bradley, IL
28 days ago
Plant Office Administrator
$47k - $52k
...customers, and ensuring the smooth traffic flow across the scales. Assist in the coordination of truck dispatch orders to ensure maximum... ...loaded. Perform Daily Plant Duties. Perform various daily administrative plant duties as the plant manager requires (e.g., purchase...
Full time
Work at office
Local area
Vulcan Materials
Kankakee, IL
2 days ago
Part-Time Office Assistant
...audiences through creative, engaging, and results-driven advertising solutions. Position Summary: The Office Assistant supports daily operations, promotions, and administrative functions for Milner Media Partners. This position ensures the front office runs smoothly, assists...
Full time
Part time
Internship
Work at office
Local area
Remote work
Monday to Friday
Milner Media Partners LLC
Bourbonnais, IL
3 days ago
Stocking Clerk - Grocery
Job Functions Stocking Grocery, Dairy, & Frozen Shelves Checking Dates on Merchandise and Pulling Expired Merchandise Rotating Product so Older Merchandise is first on the Shelf Cleaning Backroom Areas Qualifications/Abilities Required Able to Lift 40...
Berkot's Super Foods
Kankakee, IL
1 day ago
Seasonal, Operations Administrative Assistant (Part Time)
$16.06 - $24.09 per hour
About the Role: Provide essential administrative and operational support across one or more districts, helping drive smooth, efficient day... ...support to one or more districts Support the DOC as directed Assist with day-to-day operations to ensure offices run efficiently...
Minimum wage
Full time
Temporary work
Part time
Work experience placement
Seasonal work
Work at office
Local area
Remote work
H&R Block
Kankakee, IL
5 days ago
Patient Service Representative
...serve. We are seeking a friendly and organized Front Office Assistant to join our team. The Front Office Assistant will be... ...Schedule appointments and manage the office calendar- Assist with administrative tasks as needed, such as filing, data entry, and photocopying...
Full time
Work at office
Community Health Partnership of Illinois
Kankakee, IL
4 days ago
Patient Service Representative
$16.75 - $24.26 per hour
Overview Department: Surgery Schedule: Monday-Friday Facility: Prime Healthcare Medical Group Location: 455 W Court St, Kankakee IL Responsibilities Responsible for greeting customers, providing information, and communicating with other departments...
Full time
Work at office
Local area
Monday to Friday
Shift work
Prime Healthcare Illinois Medical Group
Kankakee, IL
18 hours ago
OFFICE COORDINATOR
$4,272 per month
...Coordinator for Kankakee River State Park. This position will provide assistance to the pubic at Kankakee/Iroquois state park sites by... ...@illinois.govPhone #: (***) ***-****Posting Group: Office & Administrative Support This position DOES NOT contain “Specialized Skills...
Full time
Contract work
Work at office
Remote work
Monday to Friday
Flexible hours
State of Illinois
Bourbonnais, IL
4 days ago
RECEIVING CLERK, PART-TIME/CITGO MINI MART
Receiving Clerk, Part-Time/Citgo Mini Mart Receives incoming merchandise and supplies. Identifies discrepancies and prepares necessary paperwork. Duties and Responsibilities: Receives incoming merchandise in backup storage area. Merchandise arrives via either...
Part time
Work at office
Coronado Stone
Kankakee, IL
3 days ago
Assistant Manager
...Culver's is looking for Assistant Managers! If you have a passion for restaurant industry and desire to serve others, then this job is for you! Our managers oversee it all, ensuring every True Blue Crew member moves in sync and every guest leaves happy. They build...
Flexible hours
Shift work
Night shift
Weekend work
Culver's (Vincennes)
Bourbonnais, IL
1 day ago
Full-Time Assistant Manager
...experience for movie lovers worldwide. Role Summary: Cinemark Assistant Managers assist in the overall operation of the theatre. They... ...specific job functions Assists in the preparation of administrative and special reports for the General Manager Observes and...
Hourly pay
Daily paid
Full time
Contract work
Local area
Worldwide
Flexible hours
Shift work
Afternoon shift
Cinemark
Bourbonnais, IL
3 days ago
Cash Office Clerk
$15 - $16.5 per hour
...community! Grab the Good Stuff: Weekly pay Team member discount 401(k) with company contributions Paid parental leave Paid education assistance Development programs for advancement and career growth Medical/dental/vision And more! Please review the job profile below and...
Weekly pay
Part time
Work at office
Meijer
Bradley, IL
18 hours ago
Church's Chicken Assistant Manager
...Assistant Manager Road Ranger is looking for a Church's Chicken Assistant Manager to join the team at our Bourbonnais, IL location! Competitive wages based on experience. Join the Road Ranger family and see how far your drive can take you! At Road Ranger, we aim...
Weekly pay
Local area
Road Ranger
Bourbonnais, IL
3 days ago
Assistant Manager- Daily Pay
...We're looking for an exceptional Assistant Manager to help lead our restaurant team! As the Assistant Manager, you'll be responsible... ...sales and minimize expenses, ensuring that all financial and administrative duties are completed accurately and in accordance with company...
Daily paid
Flexible hours
Shift work
Jersey Mike's Subs
Bourbonnais, IL
4 days ago
Assistant Manager
$22 - $25 per hour
...Leadership Training, mentorship, and support from our Panda community that cares about your success. What You'll Do As An Assistant Manager: You are in charge of assisting the operation of a single store. This includes, but is not limited to, hiring, managing...
Hourly pay
Full time
Temporary work
Local area
Flexible hours
Panda Restaurant Group
Bradley, IL
1 day ago
Assistant Manager - QSR Growth & Team Leadership
...Workstream is looking for an enthusiastic Assistant Manager to join our team in Bradley, Illinois. The ideal candidate will help manage restaurant operations, focusing on customer service, cost control, and employee growth. Applicants should have at least one year of experience...
Workstream
Bradley, IL
3 days ago
Store Assistant Manager - Flexible Hours & Growth
...Circle K Stores Inc. is looking for an Assistant Manager in Kankakee, IL. In this full-time role, you'll oversee day-to-day operations, assist in hiring and leading a motivated team to provide excellent customer service. The position offers great benefits including medical...
Weekly pay
Full time
Flexible hours
Circle K Stores Inc.
Kankakee, IL
4 days ago
Store Assistant Manager - Fast-Paced Leadership & Growth
...Circle K is seeking an Assistant Manager for its Kankakee store. In this role, you'll oversee daily operations, assist in hiring, and ensure high service standards are maintained. The working environment is fast-paced and fun, with opportunities for growth. You will enjoy...
Flexible hours
Circle K
Kankakee, IL
2 days ago
Store Assistant Manager
$17 - $17.25 per hour
...Store 4701390: 1590 W Court St, Kankakee, Illinois 60901 Shift Availability Days & Evenings & Overnight Time Type Full time Assistant Manager We want you to join our team as an Assistant Manager. If you have the desire to be challenged, work in a fast-paced, fun environment...
Weekly pay
Full time
Temporary work
Local area
Flexible hours
Shift work
Night shift
Afternoon shift
Circle K
Kankakee, IL
3 days ago
Secretary/Attendance Office - 8.0 hours/day; 10.5 months/year
...Learn More? If you want to learn more about this position or other career opportunities in Champaign Unit 4 Schools, please contact our Assistant Director of Human Resources & Employee Engagement, Ms. Nancy Whitehouse, at ****@*****.***. Please include your résumé....
Hourly pay
Summer work
Zero hours contract
Work at office
Immediate start
ROE #9 Champaign-Ford County School Districts
Kankakee, IL
18 hours ago
Secretary / Tech - SICU - Full time nights
Education: High school graduate or certified equivalent required.Licensure: BLS CPR required.Experience: Prior experience in same or similar position is desirable. Background in medical related field preferred. Monitor Technician training program, or equivalent, and ACC...
Full time
Night shift
Vitruvian Health
Bradley, IL
4 days ago
Office Manager
...Benefits: Company parties Dental insurance Health insurance Paid time off Training & development Office Administrator / Operations Assistant CertaPro Painters® – Orland Park, Homewood & Kankakee County CertaPro Painters® is a leader in the residential...
For contractors
Work at office
CertaPro Painters of Homewood and Kankakee County, IL
Manteno, IL
18 hours ago
Assistant Service Manager
...Overview Midwest Transit Equipment, Inc. seeks a a Full Time Assistant Service Manager for our Kankakee, IL location. Who we are For over 50 years, we have been known for our honesty and integrity in our dealings with both our manufacturers and customers. We take pride...
Hourly pay
Full time
Temporary work
Work experience placement
Local area
Flexible hours
Midwest Transit Equipment
Kankakee, IL
1 day ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Administrative Assistant. Be the first to apply!