HVAC Assistant Project Manager

Job Description

Job Description

Company: GLC Business Services

Job: HVAC Assistant Project Manager

Location: Buffalo, NY

Salary Range:$60,000.00 To $80,000.00 Annually

Position Summary

• The HVAC Assistant Project Manager provides technical and administrative support to project management and field operations teams on HVAC, mechanical, and piping construction projects. This role assists with project documentation, submittals, RFIs, scheduling, procurement, cost tracking, and coordination between field personnel, vendors, and clients. The Project Engineer plays a key role in supporting successful project execution by ensuring accurate communication, timely documentation, and adherence to project specifications and company standards.

Essential Duties & Responsibilities

• Project Administration & Documentation
• Assist Project Managers with the administration and execution of mechanical construction projects.
• Prepare, track, and maintain project documentation, including contracts, drawings, and specifications.
• Process and manage RFIs, submittals, change orders, and project correspondence.
• Maintain accurate project files and records throughout the project lifecycle.
• Support project closeout activities, including punch lists and turnover documentation.

Scheduling & Coordination

• Assist in developing and maintaining project schedules and look-ahead plans.
• Coordinate with field personnel, vendors, subcontractors, and clients to ensure timely project execution.
• Monitor project progress and communicate updates to project teams.
• Participate in project meetings and document meeting minutes and action items.
• Support procurement activities and material tracking to maintain project schedules.

Financial & Cost Support

• Assist with project budgeting, forecasting, and cost tracking.
• Review invoices, purchase orders, and subcontractor documentation.
• Track labor productivity and project expenditures.
• Support change order pricing and documentation.
• Help identify and communicate potential cost or schedule impacts.

Technical Support

• Review project drawings and specifications for accuracy and completeness.
• Assist with interpreting plans, specifications, and contract requirements.
• Coordinate with engineers, consultants, and field teams to resolve technical issues.
• Support quality control efforts to ensure work meets project requirements and industry standards.
• Assist in ensuring compliance with applicable codes and regulations.

Qualifications & Experience

• Bachelor’s degree in Mechanical Engineering, Construction Management, or a related field preferred.
• Prior experience in mechanical construction, HVAC, or piping projects preferred.
• Internship or entry-level construction experience is beneficial.
• Familiarity with construction documentation and project processes is preferred.
• Proficiency in Microsoft Office applications.
• Experience with Procore, Bluebeam, or similar construction management software preferred.
• Valid driver’s license and ability to travel to project sites as needed.

Knowledge, Skills & Abilities

• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Strong problem-solving and analytical skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to read and interpret construction drawings and specifications.
• Strong attention to detail and commitment to accuracy.
• Ability to work collaboratively with project teams and clients.

Work Environment & Physical Requirements

• Combination of office and field work on active construction sites.
• Frequent interaction with project teams, clients, and vendors.
• Ability to sit, stand, walk, and use a computer for extended periods.
• Occasional lifting of materials and equipment up to 25 pounds.
• May require visits to active construction sites, rooftops, and mechanical spaces.

Compensation & Benefits:

• Competitive annual salary ranging from $60,000.00 to $80,000.00.
• Performance-based bonus opportunities.
• Comprehensive medical, dental, and vision insurance coverage options.
• 401(k) retirement savings program with company match.
• Paid time off including company holidays, vacation, and sick leave.
• Travel support and mileage reimbursement for project site visits.

About Us:

GLC Business Services is a trusted contractor delivering commercial HVAC, mechanical, and piping construction across Western New York. We invest in our employees by offering the mentorship, continuous training, and tools needed to foster long-term career growth. Our culture is grounded in teamwork, respect, and mutual success.

GLC Business Services is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.