Legal Administrative Assistant

At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success. Haynes Boone’s Orange County office serves California’s leading technology industries and supports the firm’s coast‑to‑coast capabilities. The office features strong intellectual property, corporate and litigation practices, including patent, securities, insurance coverage and labor and employment matters. Many of our lawyers hold technical or engineering degrees, enhancing their ability to serve innovation‑driven clients. We are committed to fostering an inclusive workforce and seek highly motivated professionals who value collaboration and respect. Essential Duties Provide proactive, day‑to‑day support to multiple attorneys—both partners and associates—in a busy litigation practice. Draft, format, revise, and finalize a variety of legal documents, including pleadings, discovery, correspondence, and shell templates. Handle electronic filing in both state and federal courts, including California Superior and U.S. District Courts. Manage attorney calendars and monitor court deadlines using docketing software. Prepare and organize materials for depositions, hearings, trials, and other key litigation events. Coordinate service of process, court filings, messenger deliveries, and other time‑sensitive tasks. Assist with administrative support, including expense reports, time entry, travel arrangements, and document management. Other Duties Assist summer associates, visiting attorneys, and attorneys needing back‑up or special project assistance. Perform other related duties as needed or assigned. Reporting Relationship This position reports directly to the Office Administrator and works closely with assigned attorneys across various levels. Qualifications Knowledge/Experience Must have a minimum of three years’ litigation experience. Mid‑ to large‑sized law firm experience preferred. Must be familiar with court filing requirements and have experience assisting with state and federal filings, including e‑filing. The legal administrative assistant should possess working knowledge of general office procedures, as well as strong familiarity with legal terminology related to general legal concepts and the specific area(s) of assignment. Working knowledge and experience with the firm’s technology and applications strongly preferred. Prior experience with handling expense reports, client bills, and conflict‑checking forms, as well as working with Interaction, or another client relationship management database, is strongly preferred. Prior experience supporting more than one attorney is required. Skills The legal administrative assistant must possess advanced word‑processing/computer skills utilizing a variety of software programs including, but not limited to, MS Word, Excel, Outlook, PowerPoint and Adobe. The individual must possess excellent written and verbal communication skills, including grammar, spelling and punctuation. Strong phone etiquette, attention to detail and follow‑through skills are required. Must be knowledgeable with legal filing and record‑keeping practices, as relevant to the specific practice. Must be highly organized and able to successfully multi‑task and meet set deadlines. Strong customer service, ability to be flexible and work effectively as part of a team is required. Education The legal administrative assistant should possess a high school diploma or equivalent. Two years of college or equivalent preferred but not required. A paralegal certification from an ABA‑approved school or comparable experience is a plus. Physical Demands Must be able to move around the office up to 15% of the time to make copies, fax, file, etc. Remains stationary at least 85% of the time. This position operates computers and other office productivity machines (e.g., fax machine, copier, printer) on a regular basis. Occasionally required to move documents or files weighing up to 15 lbs. This position requires constant communication and exchange of information with the firm attorneys, clients and staff. This position must be able to inspect and observe information on a computer screen at least 80% of the time. Working Conditions Office environment; work across offices spanning different time zones; able to work overtime. A hybrid work schedule of 4 days in the office, 1 day remote is available. Position may require occasional travel for trials and client meetings. Salary Range The expected salary range for this position is $85,000.00–$110,000.00. Please note that the final offer amount may vary based on experience and skill set of the selected candidate. #J-18808-Ljbffr Haynes and Boone, LLP