Office Administrator

divh2Office Administrator/h2pThe Office Administrator will work directly with the client to provide a wide range of administrative support to advance goals pertaining to the clients inceptions. This position aligns with Cayuses core values of Innovation, Excellence, Collaboration, Adaptability, and Integrity by fostering technical solutions that meet customer needs, promoting teamwork, and prioritizing quality in deliverables. MUST HAVE AN ACTIVE SECRET CLEARANCE./ph3Key Responsibilities/h3ulliRepresent the client by monitoring and reviewing all incoming and outgoing correspondence/action and determining the proper action to be taken, with consultation only as necessary./liliForward assignments to appropriate staff members./liliApply editorial skills and knowledge in proofreading and edit completed work to ensure that the proper clearances and coordination have been obtained and completed assignments meet objectives./liliApplies overall knowledge of the office functions to screen and route material of a special interest or sensitive nature directly to the Office Director when appropriate./liliMaintain the clients calendars and schedule meetings, both internally and externally, and engage in speaking./liliEnsure time and attendance on TATEL is accurate for direct reports and other FO staff as needed./liliServe as the Travel Arranger for individuals as necessary, including preparing travel authorizations, obtaining visas and making reservations; working with the OES-DRL/EX Travel Team in closing out travel vouchers; and uploading receipts./liliAssist in data entry for annual performance evaluations of staff via ePerformance software system/liliGuiding procurement of office supplies./liliKeep office phone lists, safe combination information, and other internal information up to date and distributed on an as-needed basis./liliProvide courteous and responsive service to visitors and callers, including by answering the phone and buzzing visitors into the suite, and escorting visitors for the client and others as appropriate within the building./liliRun errands related to the clients business as necessary./liliPhotocopy and fax documents./liliTrack travel and office expenses as needed/liliMake repair, cleaning, and physical maintenance requests as necessary./liliProvide escort to char force as appropriate./liliMaintain business contact lists (e.g. by scanning business cards and maintaining database of contacts) for the client./liliAssist in developing and maintaining the clients website./liliProofread and properly format papers submitted for FO review./liliProcessing time and attendance via TATEL./liliArranging staff travel through the E2Solutions travel management software./liliManaging the performance management process and yearly staff evaluations, including through the ePerformance software system./liliProcuring office supplies via Ariba system./liliScheduling meetings and ensuring appropriate calendar accuracy./liliGeneral word-processing and other office support functions./liliOther Duties as Assigned/li/ulh3Qualifications/h3ullistrongQualifications Heres What You Need/strong/liulliSecret Clearance is required./liliMust be able to pass a background check. May require additional background checks as required by projects and/or clients at any time during employment./li/ullistrongMinimum Skills:/strong/liulliExceptional interpersonal skills with the ability to communicate in a clear, professional, and articulate manner./liliExcellent organizational, analytical, and problem-solving skills with high-level attention to detail./liliExceptional verbal and written communication skills./liliProven ability to multitask and prioritize in a fast past environment with changing priorities; adaptable to change and a quick learner./liliMust be self-motivated and able to work well independently as well as on a multi-functional team./liliAbility to handle sensitive and confidential information appropriately/liliProficient in MS Office, Word, Outlook, PowerPoint, and Excel./li/ullistrongOur Commitment to you / overview of benefits/strong/liulliSCA Health Welfare fringe benefits./liliTelemedicine/liliDental Vision/liliEAP/liliBasic Life and ADD Insurance (Company Provided)/liliVoluntary Life and ADD options/lili401(k) Retirement Savings Plan with matching after one year/liliPaid Time Off/li/ullistrongReports to: Program Manager/strong/lilistrongWorking Conditions/strong/liulliProfessional office environment, with the ability to work onsite in the main office./liliMust be physically and mentally able to perform duties extended periods of time./liliAbility to use a computer and other office productivity tools with sufficient speed to meet the demands of this position./liliMust be able to establish a productive and professional workspace./liliMust be able to sit for long periods of time looking at computer screen./li/ululliMay be asked to work a flexible schedule which may include holidays./liliMay be asked to travel for business or professional development purposes./liliMay be asked to work hours outside of normal business hours./li/ullistrongOther Duties:/strong Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice./lilistrongCayuse is an Equal Opportunity Employer. All employment decisions are based on merit, qualifications, skills, and abilities. All qualified applicants will receive consideration for employment in accordance with any applicable federal, state, or local law./strong/li/ulh3Pay Range/h3pUSD $48.07 - USD $54.81 /Hr./p/div