Part-Time Receptionist

Job Description

Job Description

Description:

Ready to join a team that leads with purpose?

At Holliday Ingram, we believe the right people make all the difference.

When you join our team, you’re joining a workplace that:

• Puts people first - always
• Leads with integrity and kindness, in and out of the office.
• Celebrates milestones (big and small) and believes work should be both meaningful and joyful.
• Invests in relationships, not just results.
• Values your voice and your growth, because your success matters to all of us.

Holliday Ingram’s mission is for everyone in South Carolina to experience a closing done right. Holliday Ingram puts our clients first by communicating well, proactively solving problems, and honoring their momentous occasion. We are deeply vested in creating lasting relationships and aim to deliver the highest level of trust, personalized service and client satisfaction.

We are seeking a relationship-driven and service-minded individual to join our Anderson office as a Part-Time Receptionist.

As the first impression of our firm, you will help create an experience that reflects our commitment to hospitality, trust, and exceptional service during life’s important moments. This role goes beyond traditional reception responsibilities and serves as an important hub of our office operations, balancing client service, communication, coordination, and administrative support to help our team deliver an exceptional closing experience.

This role is ideal for someone who enjoys connecting with people, staying organized, multitasking in a fast-paced environment, and creating calm and order behind the scenes.

Receptionist Job Summary:

The Receptionist is responsible for assisting clients and directing their questions and concerns to the appropriate person to receive support.

• Answer phone calls and direct to appropriate and responsible party
• Manage multi-line/digital phone system and group inboxes across the firm
• Take accurate messages and forward to appropriate party
• Follow up on all voice mails in timely manner
• Greet clients in a friendly and professional manner
• Monitor conference rooms, lobby and other client spaces for cleanliness
• Ensure conference rooms are equipped for closings
• Obtain necessary documents prior to meetings and closings as needed
• Receive, coordinate, and deliver all mail and packages in a timely manner
• Call clients and agents as necessary to inform them of issues or confirm appointments
• Assign new orders received according to the process provided
• Order office supplies to maintain office and equipment in proper working order
• Manage the coordination of multiple appointments at one time to ensure privacy and to ensure that visitors are directed to the appropriate place
• Manage items for pick-up by clients and/or agents
• Other duties as assigned

Schedule:

• Part-time position averaging 12–15 hours per week
• Our ideal schedule is Monday, Thursday, and Friday from 1:00 PM–5:00 PM
• While this is our preferred schedule, we understand availability can vary and will consider flexibility where possible

• High school diploma or equivalent required; Associate degree preferred
• 2+ years of experience in a receptionist, customer service, administrative, or client-facing role preferred
• Attentive and proactive with the ability to anticipate needs and identify solutions
• Excellent verbal and written communication skills
• Ability to remain calm, professional, and composed in a fast-paced environment
• Strong time management and organizational skills with attention to detail
• Strong technical skills, including managing digital records, navigating multiple systems, and supporting file-related tasks
• Exceptional customer service and interpersonal skills
• Professional presence and positive attitude
• Proficiency in Microsoft Office Suite and comfort learning new technology platforms
• Demonstrates a hospitality mindset and commitment to creating an exceptional client experience

Compensation & Benefits

Holliday Ingram is pleased to offer competitive wages, a collaborative work environment, growth opportunities, and other great perks.

Holliday Ingram Core Values

LOVES THROUGH SERVICE ~ LISTENS WITH HUMILITY ~ LEADS IN INTEGRITY

If you enjoy serving others, creating welcoming experiences, and being part of a team that values relationships and excellence, we’d love to hear from you.

Apply today to join Holliday Ingram and help create closings done right.