Accounts Receivable Specialist

Accounts Receivable & Cash Applications Specialist


Position Summary


The Accounts Receivable & Cash Applications Specialist is responsible for the accurate and timely processing of client payments, cash receipts, and related accounts receivable activities. This role ensures the integrity of cash application processes, researches payment discrepancies, maintains supporting documentation, and assists with various accounts receivable projects.



This role is a Temp to Hire. Will start 5 days IN-Office while training and then switch to 4 in & 1 at home.


Essential Duties and Responsibilities


The essential functions include, but are not limited to, the following:

• Process daily cash receipts and generate accurate deposit reports.
• Apply and reconcile client payments received via ACH, lockbox, wire transfer, and other payment methods.
• Process secure credit card transactions in accordance with company policies and compliance requirements.
• Maintain supporting documentation and audit trails related to daily deposit activity.
• Research and resolve unapplied cash, overpayments, duplicate payments, and other payment discrepancies.
• Investigate and analyze non-sufficient funds (NSF) transactions and coordinate appropriate corrective actions.
• Process approved write-offs and write-downs in accordance with company policies and management direction.
• Research and process write-offs related to aged balances, uncollectible accounts, and payment adjustments.
• Create, maintain, and update spreadsheets and reports related to deposits, cash applications, and accounts receivable activities.
• Reconcile payment information and ensure timely and accurate posting of transactions to the accounting system.
• Collaborate with internal departments to resolve account discrepancies and payment-related inquiries.
• Participate in special projects, process improvement initiatives, and other ad hoc assignments as needed.

Qualifications


Education and Experience

• 5-8 years of Accounts Receivable and/or Cash Applications experience required.
• Elite Enterprise and/or Aderant accounting systems preferred.

Knowledge, Skills, and Abilities

• Strong understanding of accounts receivable principles and cash application processes.
• Ability to follow established standard operating procedures while maintaining accuracy and efficiency.
• Strong analytical, problem-solving, and organizational skills.
• Advanced attention to detail with excellent reconciliation capabilities.
• Proficiency in Microsoft Excel, including the ability to create and maintain spreadsheets and financial reports.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong communication and interpersonal skills with a collaborative, team-oriented approach.
• Demonstrated ability to handle confidential and fiduciary information with the highest degree of integrity and professionalism.
• Ability to work independently while contributing effectively as part of a team.

Competencies

• Attention to Detail
• Accountability
• Financial Accuracy
• Problem Solving
• Time Management
• Collaboration
• Integrity and Confidentiality
• Customer Service Orientation
• Process Improvement Mindset

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.


EEO Notice


Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.


Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io .


Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

Representation Notice


By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice


Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here ( ). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice


Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.