Administrative Assistant

Administrative Assistant View All Jobs Posted on April 20, 2026 Job ID: 1776697318 Department: Walls & Ceilings Hours: Full-time (8:00 a.m. to 5:00 p.m. with a 1-hour lunch); overtime potential Location: Port Washington, WI Company Description: H.J. Martin and Son is a specialty contractor with services in residential & commercial flooring, commercial glass, walls & ceilings, doors, hardware & specialties, and millwork & FF&E, along with national retail solutions, including fixture installation. Founded in 1931, the fourth-generation company works nationwide from its headquarters in Green Bay, Wis. Position Description: This position performs administrative and office support activities at the Vantage Data Center located in Port Washington, WI. Computer/software experience is required as well as strong communication skills. Principal Responsibilities: Work with Accounting on record keeping, invoicing, and invoice tracking (time & materials project) Ensure all paperwork is complete, accurate, dated, and properly filed Track credit invoices Reconcile receipts to credit card statements Monitor credit card charges for fuel and add odometer readings to the vehicle spreadsheet File receipts for project-related purchases Assist with installer timecards Prepare and maintain quality management and safety reports Coordinate with the project managers to make sure inventory is received/ready and staged before installation, in addition to tools, sundries and equipment Assist with onboarding new hires Support pre-employment tasks for new employees Process appropriate paperwork for terminated employees; coordinate the collection of all company assets (i.e., tools, vehicle, phone, iPad, etc.) Coordinate pre-placement of physical/drug screening for new hires and random drug screenings for field personnel Assist and inform employees on proper safety practices Assist safety to ensure all employees have the proper training and certifications on standards and equipment Assist with performing site-specific job hazard analysis, and reviewing site hazards Assist safety department with equipment checks Help manage rental equipment Coordinate any type of vehicle passes, when necessary Scan and print plans Provide general support to leadership, team members, and departments as assigned Other Duties as Assigned: Performs other related duties as assigned including supporting team members in the completion of their work for the purpose of ensuring the efficient and effective functioning of the business. Experience/Education Required: Experience working in the construction industry is preferred Safety knowledge, including PPE requirements Proficient in Microsoft Suite, including Word and Excel Attention to detail, ability to multi-task and prioritize work, follow through on requests and take initiative and meet deadlines Open and honest communicator; receptive to feedback Proactive mindset with patient and persistent problem-solving skills Excellent communication and organizational skills Strong analytical and problem-solving ability Conditions of Employment: Must be able to pass pre-employment background check and drug test. The employee is expected to all adhere to all company policies. Applicants should email resume to the following or Apply Here ( : Human Resources 320 South Military Avenue Green Bay, WI 54303 [email protected] Phone: View phone number on click.appcast.io AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER Apply Now!