Post Award Specialist

Role Description

The Post Award Specialist provides post-award services/oversight to help Nemours research investigators administer the awards after they are received. The Post Award Specialist acts as a liaison between the Principal Investigator (PI), Sponsored Projects Administration (SPA), and Sponsored Projects Donation Accounting (SPDA).

The Post Award Specialist is responsible for providing services in various aspects of the proposal preparation phase, including:

• Interpretation of the sponsoring agency's guidelines
• Budget development
• Gathering documentation to support sub awards and subcontracts
• Coordination of required approvals
• Assisting in the regulatory requirements

Incumbent is responsible for the oversight and management of assigned PI research portfolios in terms of:

• Reviewing expenditures
• Reconciling award financials (budget, expense, and revenue)
• Resolving financial discrepancies
• Reviewing and submitting cost transfers
• Providing proactive financial information including projections
• Managing the award closeout process

The Post Award Specialist is responsible for helping manage a research portfolio of approximately $8M in internal and extramural funding/expenditures and to serve as a subject matter expert within the Post Award department for problem resolution for PIs, Nemours associates, and external entities as needed.

Primary Responsibilities:

• Manage funded projects, including Clinical Trials, in compliance with Nemours policies and standard operating procedures; when applicable, with consideration to external audits according to OMB (Office of Management and Budget), Federal Acquisition Regulations (FAR), and other federal and state guidelines.
• Create project number, update effort allocations, & create RSUBs when applicable.
• Responsible for post-award services including:
  • Timely set-up of project account
  • Day-to-day expense to budget financial management
  • Analyze agreements and grant awards to determine administrative restrictions
  • Review expense allowability
  • Compute projections to ensure proper spending
• Complete quarterly financial meetings with all PIs
• Review and monitor subcontracts; create and maintain records of Research Subcontracts (RSUB) Purchase Orders (PO) for subrecipient PI invoice review and approval.
• Monitor expenditures, analyze variance of actual costs versus budget.
• Review, analyze and approve expenditures and related documentation.
• Process labor and non-labor cost transfers in accordance to sponsor allowability & requirements.
• Maintain updated financial projections according to activity dates and budget variances.
• Partner with Post-Award Accounting on project number set-up, financial reviews, reconciliations, projections, close-outs, and final financial reporting (FFR).
• Ensure timely submission of the technical progress reports or deliverables by principal investigators in accordance with grant guidelines or contract provisions.

Qualifications

• Bachelor Degree required; Accounting or Finance Degree is preferred
• 1 year experience in an academic or non-academic research healthcare organization is required
• CRA, CPRA, and/or CFRA preferred

Company Description

Nemours Children's Health is an internationally recognized pediatric health system serving more than 1.7 million patient encounters each year. We deliver care across six states through two freestanding children’s hospitals — Nemours Children's Hospital, Delaware and Nemours Children's Hospital, Florida — along with a network of more than 80 primary, urgent, and specialty care practices and more than 40 hospital partnerships.

Backed by the Nemours Foundation and Alfred I. duPont Trust, our $1.7B nonprofit system is dedicated to improving children's health through clinical care, research, education, advocacy, and prevention. Our Whole Child Health approach focuses equally on prevention and treatment, partnering with communities to help every child thrive.

Inclusion and belonging guide our strategy and growth. We are committed to culturally relevant care, reducing health disparities, and fostering an environment where every associate, patient, and family feels supported and valued.

Learn more at Nemours.org .