Accounts Payable Accountant

Accounts Payable / Staff Accountant / Bookkeeper

A growing construction and real estate organization is seeking an Accounts Payable / Staff Accountant to help support day-to-day accounting operations in a fast-paced, hands-on environment. This role will primarily focus on managing a high volume of employee credit card transactions, expense documentation, and job cost allocation while also assisting with general bookkeeping and accounting functions.

The ideal candidate is proactive, detail-oriented, and comfortable working in an entrepreneurial environment where processes are still being developed. This person will play a key role in improving accounting workflows, strengthening controls, and ensuring accurate financial records.

Key Responsibilities

Accounts Payable & Expense Management

• Reconcile and manage company credit card accounts, including a high volume of American Express transactions.
• Investigate and resolve missing receipts, coding discrepancies, and outstanding expense documentation.
• Communicate with employees and field personnel to collect receipts and supporting documentation.
• Accurately allocate expenses to the appropriate projects, jobs, and cost centers.
• Review transactions for completeness, accuracy, and compliance with company policies.
• Process vendor invoices and support the accounts payable function as needed.

Accounting & Bookkeeping

• Perform general bookkeeping activities and maintain accurate financial records.
• Assist with account reconciliations and month-end accounting tasks.
• Process incoming mail and distribute financial documents appropriately.
• Maintain organized accounting records and supporting documentation.
• Support ongoing accounting and administrative projects as assigned.

Process Improvement

• Help establish and document accounting procedures and best practices.
• Identify opportunities to improve efficiency, reporting, and internal controls.
• Collaborate with leadership to build scalable accounting processes as the organization continues to grow.
• Operate independently and effectively in an environment with evolving systems and procedures.

Qualifications

• 2+ years of Accounts Payable, bookkeeping, or general accounting experience.
• Experience reconciling credit card accounts and managing employee expenses.
• Strong attention to detail and investigative/problem-solving skills.
• Ability to follow up professionally with employees and vendors to obtain missing information.
• Experience coding expenses and allocating costs to projects or jobs preferred.
• Proficiency with Microsoft Excel and accounting software.
• Self-starter who thrives in a smaller company environment with limited established processes.
• Strong organizational, communication, and time management skills.

Preferred Experience

• Construction, real estate, property management, or project-based accounting experience.
• Job costing experience.
• Experience helping develop accounting procedures and internal processes.

What Success Looks Like

• Credit card transactions are reconciled accurately and on time.
• Missing receipts and expense documentation are proactively tracked down and resolved.
• Expenses are properly coded to the correct jobs and projects.
• Accounting records remain organized, accurate, and audit-ready.
• New processes and controls are implemented to support the company's continued growth.

This is an excellent opportunity for an accounting professional who enjoys both the transactional side of accounting and the opportunity to help shape processes within a growing organization.

Creative Financial Staffing