Secretary Advanced

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Salary

$17.12 - $25.68 Hourly

$35,607 - $53,411 Annually

This position is a Pay Band 45

Posting Details

This posting will be used for ongoing recruitment and may close at any time. Applicant lists may be screened more than once. Department Name: Environmental Health Division (EHD) Program Area: Environmental Health Bureau (EHB) Looking for a rewarding career and growth opportunity? The New Mexico Environment Department (NMED) is seeking highly engaged talent to assist us in our mission to protect and restore the environment and foster a healthy and prosperous New Mexico for present and future generations. Come be a part of our great team for change! Learn more at: As a valued new employee to the NMED, you will receive five (5) full days of leave in your leave balances right from your start date.

Why does the job exist?

This position will provide exceptional customer service, support program operations, maintain administrative efficiency, ensure compliance, and contribute to the overall effectiveness of the Environmental Health Bureau's (EHB) regulatory responsibilities.

How does it get done?

• Serve as the first point of contact for the Environmental Health field office
• Answer incoming phone calls in a professional manner
• Provide a welcoming reception to walk-in clients
• Manage various workflow processes crucial to daily operations
• Perform data entry tasks accurately and efficiently
• Handle the preparation, distribution, and organization of mail
• Maintain detailed postage logs for mailing activities
• Process travel vouchers as part of administrative duties
• Manage and maintain logs related to organizational vehicles
• Collect fees, make deposits, and reconcile all fees collected for Environmental Health programs

Who are the customers?

• New Mexicans to protect and restore the environment
• Occasional contact with external Federal, State and Local regulatory bodies as well as contractors and environmental not for profit organizations
• Internal staff

Ideal Candidate

• Providing customer service to external customers, EHB Staff, and NMED Staff on all aspects of EHB programs
• Engaging and communicating effectively with individuals from diverse backgrounds in a professional manner
• Handling EHB daily and online deposits, and data entry
• Demonstrating attention to important details, and recognizing the critical significance

Minimum Qualification

High School diploma or Equivalent and six (6) months of related experience in office administration. Substitutions Apply. See Substitution Table below.

Substitution Table

These combinations of education and experience qualify you for the position:

• Education and years of experience must be related to the purpose of the position.

• If Minimum Qualification requires a specific number of "semester hours" in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours.

Employment Requirements

Must possess and maintain a valid Driver's License. Must possess and maintain a current Defensive Driving Course certificate from the State of New Mexico or must pass and receive a Defensive Driving Course certificate as a condition of continued employment.

Working Conditions

Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending and reaching may be required.

Supplemental Information

Benefits:

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Agency Contact Information: Thomas Vigil View phone number on us.fitly.work, or Email

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.