Program Associate

Program Associate

At IPHI, we collaborate to advance health justice through equitable policy, systems, and institutional change. We lead and foster multi-sector partnerships and transformative initiatives that address health disparities, particularly for those communities that are historically marginalized. With a deep commitment to equity, we envision a future where all communities have a fair and just opportunity to be healthy and thrive. IPHI supports this mission through a variety of strategies, including the facilitation and convening of cross-sector coalitions, training and technical assistance, policy advocacy, community engagement, and information sharing. Our work strengthens public health systems, influences equitable policies, and builds capacity for sustainable change at the community, institutional, and systems levels.

The Program Associate will support the CCCD team to implement projects within the Alliance for Health Equity and Illinois Medical Respite Capacity Building Initiative, with a focus on policy and systems change and program expansion and sustainability. The Program Associate works closely with the team to support administration of grant programs, program implementation, training and learning collaboratives, coalition and partnership development, community health assessment and reporting, communications, capacity development, and meetings and events. This position is full-time, exempt, and reports to the Senior Program Manager. IPHI's standard work week is 37.5 hours.

General: Provide administrative and program support including: coordinating, tracking, and filing reports on partner, contractor, and grantee invoices and deliverables; coordinating logistics and communications for convening of ongoing workgroups and learning collaboratives; supporting drafting of communications materials, internal and external reports, research summaries, meeting materials, and slide decks; supporting background research; providing logistical support for meetings and events; taking notes during meetings and events; managing Salesforce contact lists; coordinating logistics and support meeting planning and facilitation for program activities and events (virtual and in-person); providing support and monitoring of activities and timelines to ensure deliverables are met; collaborating with program managers to collect, track, and analyze program evaluation data and performance measures, ensuring accuracy and consistency in project documentation; supporting multiple projects at one time.

Public Health Knowledge & Skill Application: Assist in the preparation of program reports and presentations, effectively summarizing findings and recommendations; support the use of public health and equity frameworks for capacity building, inclusive facilitation, and systems change; support processes for community health assessment, community health improvement planning, strategic planning, health impact assessment, and systems change across sectors; contribute to assessments and scans for information, and assist with compiling quantitative and qualitative data and preliminary analysis; collaborate with team members and partners by contributing to planning, research, and admin activities for assigned projects.

Meeting Planning & Facilitation: Schedule, coordinate and manage meetings, including drafting agendas, facilitating targeted discussions, and overseeing all meeting logistics to ensure effective communication; take and compile detailed notes and next steps, ensuring their accurate and timely distribution to participants for follow up actions; support meeting outcomes by proactively preparing materials, organizing resources and following up to ensure items are completed.

Communication & Writing: Develop detailed agendas, reports, and products; completes website updates, ensuring alignment with program goals; prepare narrative and visual summaries of qualitative and quantitative data; draft report sections in partnership with program managers and contractors; develop and deliver presentations and process information with partners; assist in drafting, editing, and proofreading communications or may fully draft, edit and/or proofread communications; maintain and update program communication platforms.

External Relationships: Manage relationships, communication and documentation with assigned workgroups and/or learning collaboratives; assist with facilitation of group discussion with community members, partner organizations, grantees and other stakeholders; manage meeting notes, logistics, and communications across multiple project components; prepare partners for meetings and key deliverables by communicating expectations and processes; share info with partners, gather availability and responses to inquiries, surveys, etc.; respond to partner needs, as guided by supervisor and other program managers.

Grant, Resource, & Finance Development: Conduct research on grant opportunities and background research to inform proposals, drafts proposal components; prepare materials for contract and grant submission (e.g., formatting, assembling, organizing within platforms); other duties as assigned.

Position Requirements: A bachelor's degree in public health or related area is required (or equivalent of 4 years of public health-related experience); a minimum of 1-2 years of relevant experience in public health, social services, business, healthcare or social sciences, or in another related area, is required; knowledge of health equity and public health language and frameworks is strongly preferred; knowledge of organizations and services for people and households experiencing housing instability and/or food access needs; basic project management experience REQUIRED, with the ability to set priorities, manage multiple tasks, and meet deadlines while demonstrating effective time management; the following skills are necessary: excellent organizational skills with strong attention to detail; customer service and interpersonal skills; strong written and verbal communication; competent understanding of Microsoft programs including Excel, Word, PowerPoint, Teams, Outlook; competent understanding of Zoom, Asana, and other project management or organizing apps to support team coordination and task management; exhibits clear, direct and respectful communication; actively listens and seeks to understand the program, team and organizational needs; demonstrates teamwork and builds positive relationships with colleagues and partners, showing flexibility and adaptability to shifting priorities and tasks; ability to take detailed, clear notes and schedule meetings.

Location: This position is located in Chicago. IPHI operates a hybrid office work model where team members work in the office two days per week (Tuesday, Wednesday, or Thursday), and individuals may work in the office or remotely the other three days per week. There is travel for meetings and site visits within Chicago, the suburbs, and Illinois. Occasional overnight travel within Illinois or nationally for conferences and training may be required.

Compensation: This position offers a salary range of $55,000 - $70,099 per year, depending on experience and qualifications. Benefits: IPHI offers competitive benefits, including multiple health plan options, dental, vision, employer-paid disability and life insurance, flexible spending accounts, and a 401(k) with employer matching. Employees also receive PTO, paid parental leave, and an Employee Assistance Program, 15 paid holidays, including a week off in December.

EOE Statement: IPHI recognizes and values multiple pathways to professional experience and education. We encourage candidates to share relevant experiences that demonstrate their qualifications. This may include demonstrated leadership successes, progressive career growth and leadership roles, content expertise, thought leadership, and relevant experiential learning. We welcome applicants with lived experience related to our program focus areas. Your perspective and insight are vital to advancing our mission of health justice. IPHI's commitment to equal opportunity employment is to foster, cultivate, and preserve a diverse, equitable, and inclusive culture in the workplace. We believe that diversity, equity, and inclusion are core to IPHI's mission and the well-being of our staff and the communities we serve. Our workplace is one where team members feel valued and respected regardless of actual or perceived gender identity or expression, race (including traits associated with race such as hair type, texture, or style), color, ethnicity, national origin, ancestry, age, family or marital status, family responsibilities, pregnancy (including childbirth or related medical conditions), reproductive health decisions, religion, socio-economic status, sex, sexual orientation, education, disability (including association with someone who has a disability), genetic information, citizenship status, work authorization status, order of protection status, military or veteran status (including unfavorable discharge from military service), or any other characteristic protected by local, state, or federal law.

Illinois Public Health Institute