Graduate Program Coordinator

Position Information
Posting date
05/21/2026

Closing date

Open Until Filled
Yes

Position Number
1129601

Position Title
Graduate Program Coordinator

Hiring Range Minimum
$28.53

Hiring Range Maximum
$35.66

Union Type
Not a Union Position

SEIU Level
Not an SEIU Position

FLSA Status
Non-Exempt

Employment Category
Regular Full Time

Scheduled Months per Year
12

Scheduled Hours per Week
40

Schedule

Location of Position
Hanover, NH

Remote Work Eligibility?
Hybrid

Is this a term position?
No

If yes, length of term in months.
N/A

Is this a grant funded position?
No

Position Purpose
The Graduate Program Coordinator serves as a member of the Academic Advising unit within the Academic and Student Affairs team and also works closely with the Thayer Registrar and Assistant Registrar. This role maintains and monitors graduate student records detailing student progress through degree requirements as well as other facets of their academic records. This is accomplished by utilizing various systems and communicating with stakeholders, including faculty and students.

Description

Required Qualifications - Education and Yrs Exp
Bachelors plus 2-3 years' experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

• Bachelor's or equivalent combination of education and experience.
• At least three years of increasingly responsible higher education experience, with a high degree of autonomy.
• Experience and skill using Google and Microsoft Office applications, specifically Excel/Sheets,
• Comfortable manipulating data and numbers in a financial context
• Exceptional organizational skills and ability to respond appropriately to pressure, deadlines, and changes in priorities and schedules.
• Excellent written and verbal communication skills.
• Excellent interpersonal skills and ability to work with a diverse group of stakeholders.
• Able to work independently and collaboratively as a member of a team.
• Excellent judgment in working with highly confidential information.
• Able to proactively identify and pursue relevant learning and professional development opportunities, and apply new knowledge and skills to enhance results.
• Commitment to diversity and to serving the needs of a diverse Community.

Preferred Qualifications

• Experience working in an Academic Advising or Registrar's Office.
• Experience and skill using Ellucian Banner or other student information systems
• Experience working with graduate students

Department Contact for Recruitment Inquiries
Danielle Pierce

Department Contact Phone Number
View phone number on click.appcast.io

Department Contact for Cover Letter and Title
Holly Wilkinson, Associate Dean for Academic & Student Affairs

Department Contact's Phone Number

Equal Opportunity Employer
Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Not an essential function

Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy.

Additional Instructions

Quick Link

Key Accountabilities
Description
Graduate Program Coordination

• Tracks and maintains records of MS and PhD student requirements, and each student's progress through these requirements. Conducts proactive and reactive follow-up with students and faculty advisors to ensure completion of required milestones within the specified time limits.
• Drafts PhD progress letters and PhD and Masters academic standing letters.
• Maintains records related to student funding sources, coordinating closely with Thayer Admissions, Thayer Finance, and Thayer Research Administration. Identify potential gaps in or changes in funding due to grant or external funding terms, advisor changes, or delayed academic progress. Identifies potential solutions and elevates decision-making as needed.
• Review student enrollment each term to ensure students are registered for appropriate courses and research credits, and proactively work with students to resolve issues during standard enrollment periods.
• Responds to student inquiries regarding program requirements and degree progress
• Facilitates termly process of graduate student notices of assignment, coordinating with Thayer Finance and Thayer Research Administration
• Maintains awareness of student union rules and regulations
• Serves as the primary point of contact for MS and PhD students for questions related to degree requirements, seeking input and elevating decision-making where clear policies do not exist.

Percentage Of Time
65%

Description
General Administrative Support

• Maintains graduate student listservs.
• Works closely with Assistant Registrar and Registrar to maintain key elements of graduate student records such as expected graduation terms.
• Distributes and processes student feedback and graduation requirement surveys.
• Serves as backup to Assistant Registrar on key time-sensitive functions.

Percentage Of Time
20%

Description
Event Planning Support

• Assists with orientation programming for graduate students, especially for students who matriculate to Thayer off-cycle.
• Assists with Thayer Investiture and Commencement and plays key role in the day-of activities for both events.
• Assists with occasional prospective student, current student, and or community events hosted by the Academic and Student Affairs team.

Percentage Of Time
15%

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Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.

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Performs other duties as assigned.